About A10 Test Prep

A10 Test Prep is a leading publisher of study guides for professional certification exams. We help individuals prepare for high-stakes tests with clear, approachable content that drives real results. As the founder, I am focused on rapidly growing this business while pursuing additional ventures and investment opportunities.

But—like many entrepreneurs—I’m juggling way too much. Some tasks are falling through the cracks, and I haven’t had time to pursue promising new ideas. That’s where you come in.

About the Role

I’m looking for a full-time and highly capable Executive Assistant & Data Entry Specialist to help manage day-to-day tasks, communicate with others on my behalf, and organize information. This job will be split approximately:

20 hours/week of executive assistant work
20 hours/week of focused data entry

Some data tasks can be repetitive, but they’re essential to our growth. I need someone who can lock in and get them done accurately—and then pivot into more creative or varied projects when needed.

Key Responsibilities

Participate in daily Zoom/phone check-ins to discuss projects and priorities
Manage and organize incoming emails
Perform data entry tasks (copy/paste across apps, review for accuracy)
Conduct warm and cold outreach via phone, text, and email (vendors, customers, freelancers, etc.)
Make calls on my behalf when needed (if you're phone-shy, this role isn’t the right fit)
Recruit and coordinate with freelancers for short-term projects (LinkedIn, Upwork, email outreach)
Conduct background research for new business ideas
Track and manage due dates across multiple projects
Help organize events related to my volunteer work
Follow templates for social media post creation
Handle travel logistics (research, booking, coordination)
Assist with occasional online shopping and product comparisons
Support select personal tasks (appointments, contractors, etc.)
Update WordPress content as needed
Flexibly support both personal and business projects as priorities shift

Requirements

Personal Traits

High emotional intelligence and strong common sense
Empathetic and able to understand others’ perspectives
Positive attitude—this is a no-drama, no-complaining zone
Self-motivated: I need to trust that things are moving without constant oversight

Professional Skills

Friendly, conversational writing style
Comfortable speaking naturally and clearly in English (A non-native accent is absolutely fine, but slow or halting speech will be a challenge for this role)
Exceptionally detail-oriented
Able to manage micro-level tasks without needing to be micro-managed
Technically savvy and confident using online tools
Proactive: You anticipate needs and take initiative
Dependable and consistent
Assertive enough to push me when needed

Preferred Experience

Executive assistant experience to a founder (strongly preferred)
Background in data entry, writing, project coordination, or online research
Bonus: If you’ve taken certification exams, you’ll understand our audience better

Tools You Might Use

Experience with these isn’t required, but familiarity helps:

Google Workspace (Docs, Sheets, Gmail, Calendar)
Zoom, Slack, Airtable, Trello/Asana, Notion
WordPress (basic content updates)
LinkedIn and Upwork for recruiting

Work Details

Type: Remote, Full-Time (approx. 40 hours/week)
Schedule: Eastern time zone, normal business hours
Pay: $1,600 - $2,000 Monthly
Duration: Long-term

Why Work with Me?

Many team members have been with me for years—I respect your time, treat you like a professional, and want you to succeed
I keep things fun and light wherever possible
You'll get to work on a variety of interesting projects, with plenty of opportunities to learn new things

If you’re organized, curious, tech-savvy, and enjoy solving problems, I’d love to hear from you.

A10 Test Prep asks respectfully to only apply through the application form and not email/apply to them directly. Recruiters and Agencies please do not contact A10 Test Prep directly.

Executive Assistant & Data Entry Specialist