Company

Senior AP/AR/Payroll Specialist Q1-24

We are seeking an experienced AP, AR, and Payroll Specialist to join our team. The AP, AR, and Payroll Specialist will be primarily responsible for Accounts Payable, Accounts Receivable, Payroll Management, and Expense Reimbursement tasks for SaaS companies and other online service-based businesses.  The ideal candidate should have a strong desire to utilize their extensive knowledge and experience.

We are seeking a candidate who has prior experience working remotely and possesses self-reliance, proactivity, and responsibility. The candidate must also hold a high regard for thoughtful, timely, and responsive communication. They must demonstrate a strong ability to solve problems and manage multiple clients while organizing and prioritizing their projects. However, the most significant quality of this role is impeccable attention to detail.

Punctuality, the ability to follow a set schedule while being flexible to accommodate work needs, and effective time management are highly valued.  This is a client-facing position; thus, we are looking for someone with social skills, a helpful attitude, and experience with external/internal communication.  Lastly, we are looking for a long-term staff member who is motivated to help our startup grow and succeed for years to come.

About the Company:

Accounting Wise was founded in 2011 and has evolved from a tax practice to a full-cycle accounting solution for SaaS companies and online businesses with bookkeeping, preparation of financial reports, and support for their internal accounting needs.

We offer opportunities at the ground level of a growing accounting firm.  We are a global team where everyone’s opinion matters, we support each other and help our clients succeed.  Our goal is to become the number one provider of internal accounting services to SaaS companies and online businesses.  As we grow, each team member will have a direct impact on building and contributing to the success of the company.  In addition, we encourage a remote work lifestyle that offers our team members the flexibility to travel and have a good work/life balance.  

We are looking for a team member specifically with these requirements:

  • Native English or close to a native speaker

  • Bachelor's Degree or MBA in Accounting or related field

  • Has at least 5+ years of accounting experience, handling Accounts Receivable, Accounts Payable, Payroll as well as other accounting responsibilities/functions

  • Has experience working with software companies, fintech, lead generation, and/or online service-based businesses

  • Experience in managing Accountants / small teams is preferred

  • Knowledgeable in Accounting systems and related platforms such as Quickbooks Online, Xero, Bill.com, Expensify, Karbon project management, Gusto, MS Office, etc.

  • Experience in managing and coordinating client concerns and solutions

  • Familiarity with different online communication platforms (Google Suite, Slack, Loom, and Teams) 

  • Familiarity and comfort with technology and a variety of online service platforms

  • Has the ability to prioritize projects, delegate work, set goals, and schedules 

  • Comfortable working on US hours

Your responsibilities will include (but are not limited to):

  • Management of complete AP process for clients such as:

    • Bill platforms such as Bill.com, Xero, QBO, etc., 

    • Initiate payments in various financial platforms (Wise, Payoneer, Paypal, client bank accounts, etc.),

    • Collect required documentation from vendors before processing payments (1099s, w8Ben, etc),

    • Miscellaneous correspondence with vendors, contractors, and other payees.

  • Management of complete AR process for clients such as:

    • Invoice platforms such as QBO, Xero, Invoiced.com, etc., 

    • The ability to review, understand, and provide recommendations for a sales process related to the accounts receivable function,

    • A complete understanding of invoice preparation,

    • Collection of outstanding invoices,

    • Miscellaneous correspondence with clients and customers related to the performance of the AR function. 

  • Management of payroll duties for clients

    • Assume ownership of the client payroll calendar, ensuring payroll deadlines are met consistently.

    • Process payroll adjustments, including but not limited to hiring, terminations, bonuses, maternity leave, etc.

    • Correspond with tax advisors on payroll-related adjustments on an ad hoc basis

  • Management of expense reimbursements for clients with and without software applications.

  • Highly responsive communication with clients and the internal team via video conference, e-mail, Slack, etc.

Growth Opportunities/Perks:

  • Growth and leading opportunities on the ground floor of a startup

  • Completely remote position

  • Unlimited PTO and Company Retreats

  • Employee recognition perks

  • Be part of a dynamic, positive, and fun team

  • The empowered working environment that promotes autonomy

This Position Is Perfect For You If…

You're Self-Motivated.

You don’t need a micromanager to keep you on track. You have the ability to motivate yourself and also motivate a team in a positive way to get results.

You're a Problem Solver.

You’re comfortable working in a high-growth but early-stage startup environment where there may be ambiguity and quickly changing environments.

You’re Highly Organized and Detail-Oriented.

You are organized enough to make sure that you’re on top of everything. Ability to thrive in a fast-paced environment where your time is your most valuable asset. You also have the ability to pay attention to the smallest details, informing the big picture of the project.

You’re Dependable.

You not only show up for work every day but also produce great results and consistent work. You are an essential team player in the company as we build a strong working relationship.


What we do:

Please check us out to get an understanding of the service you'll deliver: 

www.accounting-wise.com

Our hiring process consists of the following steps

  • This application,

  • An introduction video (via Loom),

  • Two 1-on-1 interviews w/ the Founder and the Operational Manager,

  • A paid Trial Day in which you will be assigned a project to assess your accounting abilities,

  • Reference checks from 2 previous employers

Thank you for taking the time to consider this position. I look forward to hearing from you soon!

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