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Executive Assistant

Apexive is a software agency with a nontraditional approach. We build products in weeks, not months. We give emerging startups access to the latest technologies that never fail to support business objectives now and in the future.

Being considered “special forces” in software development, we build technology in very short iterations using the latest technology wisely chosen for every customer (vs. one size fits all).

About The Opportunity

We are seeking a part-time Executive Assistant to manage both personal and work-related tasks for our executives. This role offers the flexibility to work from anywhere occasionally and is ideal for someone who thrives in a fast-paced, dynamic environment and has a passion for technology and entrepreneurial communities.

While you will be given the freedom to choose your own schedule, a 24/7 mentality is necessary given the dynamic nature of our business. The role may potentially expand to full-time employment in the future.

The assistant can work from their own home unless they are needed at the residence for maintenance or house management tasks. The ideal candidate will be family-friendly, intuitive, and proactive.

What You'll Do:

  • Diary management: Coordinating and managing schedules, ensuring all appointments and meetings are organized and seamlessly planned

  • Travel management: Organizing business travels for executives, including flights, accommodations, and itineraries, ensuring smooth and efficient travel experiences

  • Filing and digital organizing: Keeping all documents and digital resources well-organized and accessible

  • Personal Errands: Managing grocery shopping, dry cleaning and laundry, shopping, healthcare appointments, household management, and vehicle maintenance

  • Organizing vacations and event planning: Coordinating and planning personal vacations and events for executives

  • Ad-hoc tasks: Taking on various tasks as required by executives, demonstrating flexibility and adaptability

Must Have:

  • Based in San Juan at least 3 days a week.

  • Proficiency in Google Workplace.

  • Excellent organizational skills.

  • Ability to prioritize, multitask, and meet deadlines under pressure.

  • Outstanding interpersonal and multitasking skills.

  • Passion for technology and entrepreneurial communities.

  • Strong verbal and written communication skills in Spanish and English

  • “Get things done” attitude, demonstrating a proactive approach and problem-solving mindset.

Perks & Benefits

💰 Competitive compensation

📈 Equity options

💻 Work with the latest tech stack and top startups from various industries

🏖️  Offsite week in Thailand full of adventures - all expenses paid

🧳 Flexible work hours and truly remote work culture

🧗‍♂️ Work From Anywhere 

👫 Mentorship program - get a mentor and become one

 📚 Conferences, meetups, language lessons, and seminars to support personal growth

This job is closed
But you can apply to other open Remote Admin / Virtual Assistant jobs