Operations Coordinator (Part-Time)

Animalz is hiring a part-time Operations Coordinator to help us keep internal systems running smoothly and projects moving forward. If you love fixing messy processes, thinking in workflows, and quietly making things better for everyone, this role is for you.

What You’ll Actually Do

1. Project Coordination & Management

• Help run cross-functional initiatives (e.g. internal knowledge base migration)

• Track timelines, action items, and ownership across departments

• Manage workflows for onboarding, QA, and internal handoffs

2. Documentation & Process Improvement

• Document how we work—checklists, templates, resources

• Simplify messy processes and make them findable, usable, repeatable

• Spot inefficiencies and propose small but meaningful fixes

3. Operations Support

• Maintain and troubleshoot low-code automations (Zapier, Airtable, Softr)

• Coordinate hiring logistics (scheduling, onboarding docs, async task tracking)

• Serve as backup for key workflows when needed

• Help with ad‑hoc projects and vendor/tool research

What We’re Looking For

Must-Haves

• Experience working independently in a remote team

• Comfort learning new tools and troubleshooting systems

• Good judgment under ambiguity and strong async communication

• Ability to manage small projects and push them forward

Nice-to-Haves

• Built or maintained automations (Zapier, Airtable, Make, etc.)

• Created process docs or internal team resources

• Worked in ops at an agency, startup, or SaaS company

You'll Thrive If You

• Think in systems and love clarity

• Enjoy variety and learning new tools

• Are methodical and thorough—not just fast

• Fix things before they become problems

Working Arrangements

• Location: Fully remote (EMEA time zones preferred, but open)

• Schedule: ~20 hours/week with 5+ hours overlap with U.S. business hours

• Flexibility: Work asynchronously; focus on results, not micromanagement

• Compensation: $20K–$25K/year

• Scope: This is a scoped, part-time role focused on real ops impact. There’s room for more responsibility over time—but we’re hiring for what we need today.

How We Work—Our Values

• Value Over Vanity – Impact matters more than optics

• Two Steps Ahead – We anticipate, not just react

• Power Source, Not Power Trip – We lead with service, not ego

• Pursue Mastery – Continuous improvement is in our DNA

• Left Brain, Right Brain, Robot Brain – We blend logic, creativity, and automation

• In the Arena – We stay hands-on and action-oriented