Executive Assistant

CoinTracker makes cryptocurrency portfolio tracking and tax compliance simple. Beyond cryptocurrency, we are building a general automated financial assistant for all financial assets. Our mission is to increase the financial freedom and prosperity of the world.
Some things we’re proud of:

• 📈 3% of all global cryptocurrency assets are tracked on CoinTracker ($50B daily)

• 💲 Profitable

• 🤝 Partnered with Coinbase, TurboTax, OpenSea, and other industry leaders

• 💼 Venture-backed by Accel, Y Combinator, and other top investors

• 🗺️ Founders: Jon previously built TextNow (200M downloads), Chandan was previously a product manager at Google

Learn more about our mission, culture, and hiring process.

Your opportunity

As the first Executive Assistant hire for a small but growing team, you will have a significant impact on the success of CoinTracker. Your most pressing task upon joining will be to help provide our co-founders with administrative and operational support (calendar and email management, travel coordination, team events, expense management, and more). By listening, observing, and learning as much business context as possible, you will anticipate outcomes, and over your first year, strategically leverage the executive team’s leadership and visioning capabilities as the company multiplies its headcount.

Outcomes

90-days

• Establish deep trust with your executives and team members

• Own calendar and email management, ghost-writing, scheduling & shadowing key meetings, taking notes, and tracking action items

• Own team event planning, swag procurement, new hire onboarding, and other operational tasks to foster and grow a great team culture and experience

1 year

• You are the extension of executives, can anticipate needs, provide strategic and operational support, and can “see around corners” on their behalf

• Calendar, email, and travel management and coordination are an art that you have perfected and fully own

• Executives have 50% more free time to focus on deep work and spend minimal/no time on administrative tasks

You will

• Contribute and sometimes support people and operations tasks

• Contribute to company operational processes (OKR planning, weekly KR reporting)

• Plan company events, manage swag, research scaling HR & benefits to an internationally fully distributed team

• Support communications for an engaged and meaningful remote-first company culture

• Own state filing registrations, sales tax calculations, and other compliance-related activities

• Plan team offsites

Some of the skills that we are excited about

• Managing up to leadership: providing recommendations, solutions, and feedback

• Strong time management, scheduling, and organizational skills

• Pristine and polished verbal and written communication

• Strong ability to anticipate operational and administrative needs and take ownership of solving them

• Extreme attention to detail and natural tendency to prioritize

We're looking for someone who

• Has experience providing executive administrative support with increasing scope over time

• Has early-stage high-growth startup experience where priorities constantly change and no job is too small; resourcefulness and comfort with ambiguity

• Works effectively in a remote setting and is available during pacific working hours

• Has familiarity or interest in cryptocurrency and equitable financial access

What's it like working at CoinTracker?

We are a fully internationally distributed, tight-knit team. We have minimal process, and the majority of our time is spent working and collaborating asynchronously through tools like Figma, Github, Linear, Notion, Slack, Zendesk, and Zoom. We also stay aligned and bonded through weekly sprints, standups, all hands, and socials. We aim to empower every individual on the team with full transparency, ownership, autonomy, and clear objectives. Learn more about our guiding principles.

If this sounds exciting, we'd love to hear from you! Not sure you’re a perfect fit? Reach out anyway. We’re looking for awesome individuals, not folks who perfectly match a job posting.