Office Coordinator

Support remote operations for a distributed team — assisting senior leadership with coordination and communication between the core team and portfolio companies.

About the Role

Norma Wealth is a private investment platform connecting investors, operators and institutions across multiple regions, focused on long-term value creation and strategic partnerships. This role spans administrative, operational and light project coordination functions.

Key Responsibilities

• Calendar management and meeting coordination across time zones
• Leadership communication support — internal and external
• Team administration, documentation, file organization and internal systems
• Portfolio company coordination for scheduling and information requests
• Onboarding and logistics support
• Task tracking, progress monitoring and process improvement
• Stakeholder communication and relationship-building

Requirements

• Prior office coordination, team support or executive assistant experience
• Fluent English with strong written and verbal communication
• Proficiency with Google Workspace, Zoom and Slack
• Comfortable using AI tools and large language models (LLMs) to support tasks
• Independent work capability with an ownership mindset

Nice to Have

• Remote work experience
• Familiarity with Carta and/or DealCloud

What We Offer

• Fully remote role within an international team
• Growth potential into operations and project roles
• Competitive compensation