Executive/Senior Bookkeeper (Full Time-Remote)

About Us

Online Taxman is a CPA firm that specializes in US expats and international entrepreneurs. We've spent 15+ years focused exclusively on international US tax. We have clients in 180+ countries and a fully remote team that gets things done without corporate stiffness.

We're growing, and we need a sharp, reliable bookkeeper who can own client books, communicate directly, and work independently. If you take pride in clean numbers and clear communication, you'll fit right in.

The Job

You'll handle bookkeeping across a portfolio of small business clients — keeping books accurate, payroll running smoothly, and clients informed. You'll work closely with our accounting team and communicate directly with clients to gather information and deliver results.

We don't want to micromanage you. We want someone who can look at a client file, figure out what needs to be done, and do it.

You'll Be Responsible For

•     Full-cycle bookkeeping: transaction coding, bank reconciliations, month-end close

•     Managing books across multiple clients simultaneously with accuracy and consistency

•     Direct client communication: gathering documents, answering questions, providing updates

•     Payroll processing for assigned payroll clients (federal and state compliance)

•     Preparation of 1099 reports and related forms.

•     Accounts payable and receivable management

•     Preparing clean financial statements for CPA review (P&L, balance sheet, cash flow)

•     Maintaining organized, audit-ready records for each client

•     Flagging issues and unusual transactions proactively — don't wait to be asked

What We're Looking For

•     2+ years of bookkeeping experience at a CPA or public accounting firm — required

•     Proficiency in QuickBooks Online and Xero — required

•     Familiarity with other accounting platforms (FreshBooks, Wave, Sage, etc.) is a plus

•     Payroll experience (Gusto, ADP, QuickBooks Payroll, or similar)

•     Comfortable managing multiple clients and deadlines without being reminded

•     Clear, professional written communication — you'll be the face of our firm to clients

•     Detail-oriented and organized: clean workpapers, consistent naming, no loose ends

•     Comfortable working remotely and across time zones

Nice to Have

•     Experience with US expat clients or international business structures

•     Familiarity with sales tax filings

•     Experience using AI tools (ChatGPT, Claude, etc.) to work faster and smarter

•     Associate's or Bachelor's degree in Accounting or related field

What Matters

Experience at a CPA firm is non-negotiable — we need someone who already knows how a professional bookkeeping workflow runs. Beyond that, what we care most about:

•     You take ownership. If something is off, you find it and fix it — you don't wait for someone to tell you.

•     You communicate well. Clients get timely, clear updates. You don't disappear.

•     You're organized. Multiple clients, multiple deadlines, no dropped balls.

•     You're accurate. Clean books are the job. Mistakes that slip through are not acceptable.

•     You adapt. Every client is a little different. You figure it out.

Why You'll Love It Here

•     Remote and flexible — work when you're sharp, from wherever you are.

•     Work with a smart, international client base across 180+ countries.

•     No corporate red tape. We move fast and trust our people to do their jobs.

•     A team that genuinely values good work — your accuracy and communication make a real difference to real clients.

•     Room to grow as we grow — there's plenty of work and we promote from within.