Operations Administrative Assistant

Openly is rebuilding insurance from the ground up. We are re-envisioning and enhancing every aspect of the customer experience. Doing this requires a rapidly growing team of exceptional, curious, empathetic people with a wide range of skill sets, spanning technology, data science, product, marketing, sales, service, claims handling, finance, etc.

Now is the perfect time to join the journey. Here’s why

• It’s working. We’re in multiple states and on our way to operating countrywide. We have thousands of agents selling our product and millions of dollars of annual customer premiums.

• We’re well backed & stable. We closed our $40M Series B fundraise. We are supported by some of the top investors globally, including Google’s “Gradient” AI-focused fund, Obvious Ventures (Beyond Meat, etc.), and Advance Venture Partners.

• It’s not too late! Despite this traction and stability, we’re still early enough in the journey that there’s time to make a real difference during Openly’s formative period.

If you’d like to understand more about Openly’s mission, consider checking out this video from a company pitch we gave several years ago at Techstars.

Job Details

We are excited to add a full-time Administrative Assistant role to the Operations team!! This role will support the growing needs of the company, specifically in Shared Services, Marketing and Sales. This role will be required to work from our Boston office located at 131 Dartmouth Street. If you exemplify Integrity, Empathy, Teamwork, Curiosity and Urgency, we want to hear from you.

Key Responsibilities

• Manage, organize and process all incoming and returned mail

• Remote deposit premium payments to the Openly lockbox

• Update policies with new or revised lender information

• Approve policy and billing documents for mailing

• Assist with scheduling meeting and conference rooms at our Boston office

• Register guests and employees when visiting the Boston office

• Maintain, schedule and track inventory of conference and tradeshow booth materials

• Register attendees for events and coordinate payments for registrations, etc

• Perform ad-hoc tasks as necessary

Requirements

• Ability to commute to our Boston office minimum three times a week

• 1+ years of administrative experience or equivalent

• Ability to manage confidential information appropriately and professionally

• Desire to work in a fast paced, dynamic startup environment and is adaptable in nature

• Resourcefulness, intellectual curiosity, and a genuine interest in learning new processes and working in a fast-paced startup

• Strong business acumen, analytical and project management skills

• Familiarity with Google Suite a plus

• Excellent interpersonal communication skills, both verbal and written, including excellent phone, and listening skills

• Incredibly organized with superb attention to detail

• Ability to successfully support multiple projects and requests while delivering a high degree of service

• Self-starter mentality with strong time-management skills who can work autonomously

Benefits & Perks

• Competitive salary, corporate bonus program, equity position in a start-up company

• Company-sponsored medical, dental, vision insurance plans, short-term and long-term disability, life insurance, 401k with corporate contribution, and FSA plan

• Company-paid 12 weeks parental leave policy

• The company fully embraces the “work-from-anywhere” mentality, even before COVID restrictions.

• Paid Time Off

• Fun, fast-paced, startup environment

U.S. Citizens, Green Card Holders, and those authorized to work in the U.S. for any employer will be considered.

Openly is committed to equal employment opportunity and non-discrimination for all employees and qualified applicants without regard to a person's race, color, sex, gender identity or expression, age, religion, national origin, ancestry, ethnicity, disability, veteran status, genetic information, sexual orientation, marital status, or any characteristic protected under applicable law. Openly is an E-Verify Employer in the United States. Openly will make reasonable accommodations for qualified individuals with known disabilities under applicable law.