Senior Accounts Payable Specialist

Who We Are

Babylist is the leading digital destination for growing families. For over a decade, Babylist has been the technology solution for expecting parents and the community that supports them, expanding from baby registry into a full-service platform that helps parents make decisions with confidence, stay connected and build happy and healthy families. Every year Babylist helps over 9M people make purchases through its registry, app, ecommerce shop and comprehensive product guides. The Babylist ecosystem now includes Babylist Health, which provides access to products and services including insurance-covered breast pumps, Expectul, a new voice in health and wellness for pre-pregnancy through postpartum care, and The Push, a branded content studio that works with the biggest companies in the baby space. With over 59M monthly pageviews and 1.2M TikTok followers, Babylist is a generational brand leading the $88 billion baby product industry. To learn more about Babylist’s registry options, editorial content and more, visit www.babylist.com

Our Ways of Working

We have team members located across the United States spanning multiple time zones. This means we put in extra effort to make sure we connect and collaborate in ways that make sense for us. We know how valuable the flexibility of remote work is for our employees. 

We know that personal connection is the foundation for the great work we do together. In order to build those relationships with team members in other cities, we meet with coworkers in person two times a year at a full company offsite and a departmental offsite. These offsites are expected of employees and are great opportunities to meet the people you work with every day and to do some of the work that is much more difficult to do virtually. 

What the Role Is

Reporting to the AP/AR Operations Manager, the Senior Accounts Payable Specialist ensures that all  expenses, invoices and payments are processed in a timely and accurate manner in accordance with the Company's policies and procedures. 

The successful candidate will be detailed and deadline-oriented, operational, and can operate in a fast-paced and collaborative startup environment

Who You Are

• 4+ years of experience within accounts payable, preferably in a senior level role

• Proven experience within inventory management required

• Experienced with managing and overseeing invoice discrepancies

• Out of box thinker with impeccable problem solving skills

• Drop-ship vendor management is your speciality

• Demonstrated ability to accurately perform month-end close duties

How You Will Make An Impact

• Oversee 3-Way Match Process: Supervise the 3-way match process, ensuring accurate verification of purchase orders, receipts, and vendor invoices before processing payments

• Invoice Processing and Reconciliation: Review, approve, and process invoices for goods and services received, including dropship statements, ensuring proper coding and adherence to company policies and procedures. Reconcile vendor statements and accounts payable ledgers to ensure accurate and timely payments.

• Vendor Setup and Communication: Manage the vendor setup process, including verifying vendor information and maintaining accurate records in the accounts payable system. Communicate with vendors to resolve invoice discrepancies and handle payment inquiries effectively.

• Expense Reimbursements: Process employee expense reports and reimbursements, ensuring adherence to company policies and proper documentation.

• Payment Processing: Manage and oversee the preparation and processing of payments to vendors, including checks, electronic transfers, and other payment methods.

• Reporting, Analysis, and Compliance: Generate and analyze accounts payable reports, including aging reports and vendor performance reports, and present findings to management. Ensure compliance with internal controls, company policies, and regulatory requirements.

• Month-End Close: Assist with month-end closing activities, including accruals and reconciliations.

• Process Improvement: Identify and lead efforts to improve accounts payable processes and increase efficiency.

• Team Management and Cross-Functional Collaboration: Lead and mentor junior accounts payable staff, providing guidance and support as needed. Collaborate with other departments, such as purchasing and inventory management, to ensure accurate and efficient processing of invoices and payments.

Why You Will Love Working At Babylist

• We invest in the infrastructure you’ll need to be supported and successful: tools, opportunities to connect with colleagues, and a stipend to help you set up your office

• We build products that have a positive impact on millions of people’s lives

• We work at a sustainable pace which means work/life balance is a real thing here

• We believe technology and data can solve hard problems 

• We believe in exceptional management 

• We are an antiracist organization and doing the work to support differences of all kinds

• We offer competitive pay and meaningful opportunities for career advancement

• We have great benefits like company paid medical, dental, and vision, a generous paid parental leave policy, and 401k with company match

• We care about employee wellbeing with perks for physical, mental and emotional health, parenting, childcare, and financial planning

Babylist takes a market-based approach to pay, and pay may vary depending on your location. Your actual base salary will depend on factors such as your skills, qualifications, experience, and work location.

The estimated pay range for this role is $69,720.00 - $104,580.00

In addition, Babylist offers equity, bonus, and benefits, including company paid health, dental and vision insurance, 401(k) matching, flexible spending account, and paid leave (including PTO and parental leave) in accordance with our applicable plans and policies.

IMPORTANT NOTICE: Our company takes the security and privacy of job applicants very seriously. We will never ask for payment, bank details, or personal financial information as part of the application process. All of our legitimate job postings can be found on our official career site. Please be cautious of job offers that come from non-company email addresses (@babylist.com), instant messaging platforms or unsolicited calls.

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