Accounting & Payroll Specialist

Accounting & Payroll Specialist 

Bilingual, Remote, Latin America 

Express Chipping is a national concrete chipping and industrial silo cleaning company based in the United States. We're looking for a detail-oriented, fully bilingual professional to support payroll, accounts payable, accounts receivable and customer quote administration for Express Chipping and our sister company, TurFresh. 

This is a great fit for someone with about a year of hands-on experience who wants to keep building a career in accounting and payroll, working with a team that values accuracy, reliability and clear communication. 

The details 

Engagement: Full-time, 40 hours per week, independent contractor, paid monthly in USD through Deel 

Location: Fully remote from Latin America 

Working hours: Monday to Friday, 8:00 AM to 4:00 PM Pacific Time. These hours follow US daylight saving changes, so your local equivalent may shift during the year. 

Compensation: $1,500 to $2,200 USD per month, based on experience 

What you'll do 

Payroll 

Payroll is the first priority as you get started. You'll help close timecards every day, reaching out to our field crews in Spanish and English to fix missing or incorrect punches, and you'll process payroll in Paychex. You'll also handle the administrative side of onboarding and offboarding, keep employee records up to date, and enter bank account and ACH changes following our verification and approval procedures. 

Accounts payable 

You'll enter vendor invoices in QuickBooks Online and reconcile company credit cards, matching transactions to receipts, coding them in QBO and following up with cardholders when a receipt is missing. 

Accounts receivable 

You'll apply customer payments to invoices, send customer statements, follow up on collections by phone and email, and help research and resolve billing disputes. 

Quotes and purchase orders 

You'll prepare and send customer quotes using the scope and pricing provided by our Dispatch team, follow up with customers to secure a purchase order before work is billed, and keep quote and PO status current so Billing can invoice without delays. Our Sales team keeps ownership of the customer relationship, so your focus is on keeping the process moving smoothly. 

What we're looking for 

You're fully bilingual in English and Spanish, both spoken and written, and you feel comfortable picking up the phone with US customers for collections and follow-up calls. 

You have at least 1 year of experience in payroll, accounts payable, accounts receivable or bookkeeping supporting a US company. You've worked hands-on with Paychex or another payroll platform, and with QuickBooks Online or a similar accounting system. You're comfortable in Microsoft Office, especially Excel and Outlook. 

You handle sensitive information with care and confidentiality, and you take pride in getting the details right. You also have reliable internet, a quiet place to work and availability for the full schedule. 

It's a plus if you've worked for a construction or field services company, have some exposure to US multi-state payroll, or have used FastField. 

What we offer 

A fully remote role with monthly pay in USD, a structured onboarding plan with hands-on training from our accounting team, clear goals so you always know what success looks like, and the opportunity to grow into owning routine processes as you build confidence in the role. 

How to apply 

Please submit your resume in English. Shortlisted candidates will be invited to complete a short skills assessment and an interview conducted partly in Spanish. We're aiming to have the right person start in early October.