Executive Assistant - Healthcare

Job Duties:

Support Medical Leadership

• Manage complex calendars and priorities for physicians and medical advisors on staff.

• Schedule internal and external meetings, including with partners, researchers, advisors, and industry stakeholders.

• Prepare agendas, capture decisions, and follow up on action items to drive momentum forward.

• Handle travel logistics, itineraries, event coordination, and expense reports.

Assist With Medical & Scientific Workflows

• Support the preparation of medical advisories, expert reviews, research summaries, and technical presentations.

• Help maintain accurate documentation, structured workflows, and organized knowledge repositories.

• Coordinate communication between medical experts and cross-functional teams (product, engineering, research, partnerships).

• Ensure sensitive information — including early-stage product plans and confidential partner materials — is handled discreetly.

Project, Process & Operational Support

• Track deliverables and timelines across medical-led initiatives.

• Bring structure to fast-moving conversations and ambiguous problem spaces.

• Own document management, version control, and internal alignment across stakeholders.

• Build and refine systems that make the medical team and the broader org more effective.

Act as a Culture Carrying Force

Serve as a trusted partner and steady operational anchor for a high-performing team.

• Anticipate needs, solve problems proactively, and help streamline workflows.

• Bring positive energy and adaptability into a fast-paced, mission-driven startup environment.

What You Bring:

Required

• 3+ years of experience supporting executives or senior leaders (healthtech, biotech, medical, or tech preferred).

• Comfort working with medical terminology and scientific or technical documentation.

• Excellent written and verbal communication — concise, precise, and polished.

• Strong organizational skills and impeccable attention to detail.

• Experience juggling multiple priorities and executing quickly in a fast-moving environment.

• High discretion when working with confidential information.

Bonus

• Experience working with physicians, medical advisors, or scientific experts.

• Background in healthcare administration, life sciences, public health, or similar.

• Prior experience in a startup environment or high-growth company.

• Passion for digital health, AI-in-healthcare, or the future of medical innovation.

Why You’ll Love Working With Us:

• You’ll help shape technology guided by medical expertise — without being tethered to a clinical setting.

• You’ll collaborate with top-tier medical advisors and innovators.

• You’ll join a mission-driven team where your work has real impact.

• Competitive compensation, benefits, and growth opportunities.

• A culture built on trust, autonomy, and solving meaningful problems.