About Cobalt Intelligence

Cobalt Intelligence provides API access to Secretary of State business registration data across the United States. Our customers rely on us for accurate, up-to-date corporate filing information delivered through a usage-based pricing model. We serve enterprise clients and growing businesses alike, and we take pride in being a lean, high-impact team.

Role Overview

We are looking for a resourceful, detail-oriented person to own the process of acquiring business registration data from Secretary of State offices across all 50 states (and territories). This is a relationship-driven, persistence-heavy role—you’ll be the person who figures out how to get the data, whether that means making phone calls, sending emails, filing public records requests, or navigating government portals. You don’t need to be a developer, but you do need to be highly comfortable using AI tools to work smarter and faster.

As a secondary responsibility, you’ll help with day-to-day business operations including invoicing, subscription management, and other administrative tasks that keep the business running smoothly.

Primary Responsibilities

Data Acquisition (approx. 70%)

Research and establish contact with Secretary of State offices and equivalent agencies in all 50 states and U.S. territories
Initiate and manage ongoing relationships with government contacts to obtain business registration data on a regular cadence
Use whatever communication method is most effective—phone calls, emails, FOIA/public records requests, online portals—to secure data access
Track acquisition status, costs, timelines, and renewal dates for each state in an organized system
Troubleshoot issues with data delivery, formatting, or access and escalate technical problems as needed
Stay current on changes to state filing systems, fees, and data availability
Leverage AI tools (ChatGPT, Claude, etc.) to draft correspondence, research contacts, summarize regulations, and streamline repetitive tasks

Operations Support (approx. 30%)

Manage customer invoicing and follow up on outstanding payments
Set up and maintain customer subscriptions and billing configurations
Assist with general administrative tasks such as documentation, data entry, and process improvement
Help respond to routine customer inquiries and route technical issues appropriately
Support contract and pricing administration as needed

Qualifications

Required

Strong communication skills—you’re comfortable cold-calling a government office and following up persistently until you get what you need
Highly organized with the ability to manage dozens of parallel workstreams across different states and timelines
Comfortable and proficient using AI tools (e.g., ChatGPT, Claude, Gemini) to assist with research, writing, and workflow automation
Self-directed and resourceful—you figure things out without needing step-by-step instructions
Attention to detail, especially when tracking costs, deadlines, and data delivery schedules
Professional written and verbal communication skills
Reliable internet connection and ability to work independently in a remote environment

Nice to Have

Experience working with government agencies or navigating bureaucratic processes
Familiarity with public records requests (FOIA or state equivalents)
Background in operations, office administration, or account management
Experience with billing platforms (e.g., Stripe) or CRM tools
Interest in data, APIs, or SaaS businesses (no coding required)

What We Offer

A flexible, remote-first work environment
The opportunity to play a foundational role at a growing data company
Direct collaboration with the company’s owner—your work has immediate, visible impact
Autonomy to own your processes and shape the role as we grow
Competitive compensation commensurate with experience

Cobalt Intelligence asks respectfully to only apply through the application form and not email/apply to them directly. Recruiters and Agencies please do not contact Cobalt Intelligence directly.

Data Acquisition & Operations Specialist