People Operations Specialist

Get to Know Us

iDeals is a global B2B SaaS product company recognized as the most highly rated and customer-centric in a secure business collaboration market. Trusted by more than 1,000,000 users from 175,000 companies globally, we are on a mission to create more prosperity in the world by accelerating high-stake business decisions. We achieve this by delivering extremely intuitive and robust software products that help people make impactful decisions with less stress, higher quality, and shorter hours:

iDeals Virtual Data Room: A web-based cloud platform used by companies in a wide range of industries to ensure secure confidential document sharing for online due diligence, fundraising transactions, corporate reporting, licensing, clinical trials, and other business goals.

iDeals Board: A cloud platform with web and mobile applications used by board members, CEOs, executives, and corporate secretaries, to streamline governance and improve high-stake decisions in a fast, secure, and compliant way.

The Role

As iDeals keeps growing and developing, we are looking for a detail-oriented and proactive People Operations Specialist remotely in Ukraine to fill our team.

Collaborating closely with iDealers across 30 countries, you will report to the Director of People Operations and work with other 9 HR Specialists.

As a People Operations Specialist, you will handle the essential operational HR tasks that keep our global team running smoothly. From managing onboarding coordination and employment paperwork to overseeing benefits administration and HRIS updates, you'll ensure our HR operations are efficient and organized. 

What You Will Do

• Oversee the ticketing system, resolving HR-related queries timely and efficiently

• Lead pre-onboarding and onboarding activities, including HR orientation and policy sessions

• Manage employee benefits, including budget calculations, Rydoo expense tracking, vendor management, and employee support

• Handle employment paperwork, leave management, and ensure compliance with labor laws

• Update and maintain HRIS data for new hires, promotions, and internal transfers; export data for analytics

• Coordinate off-boarding and manage internal communications

What We Look For

• Advanced English proficiency (C1 level or higher)

• Proven HR Operations experience, managing tickets of varying complexity with a people-focused approach

• Strong planning, organizational, and multitasking skills in a fast-paced environment

• Exceptional communication, both verbal and written, with clarity and persuasiveness

• Solid track record in benefits administration, including budget and vendor management, supplier negotiations

• Basic knowledge of local labor laws, including annual leave and contracts

• Detail-oriented with a proactive, data-driven mindset

• Resilience and a positive attitude, even in challenging situations

• Commitment to continuous personal and professional development

Nice To Have

• Familiarity with international labor regulations

• Experience in IT product industry

• Experience in legal/people analytics/crisis/emergencies management/tools implementation

Our Interview Process

Our interview assignments simulate what it’s like to work at iDeals and the type of tasks you’ll tackle. Here are the stages of the interview process for this role:

• Screening call with the Talent Acquisition Specialist

• Test task

• Hiring Manager interview

What We Offer 

We highly value our people, so we will provide you with all the resources and support you need to succeed.

For your work

• Remote-first model with teams distributed globally 

• Home office set up budget 

• High-end laptop, monitor and any additional IT equipment needed

• Reimbursement of co-working space expenses

For your well-being

• Medical insurance with flexible coverage

• Compensation for sports, yoga, mental, and other health and wellness-related activities

• Reimbursement of participation in sports competitions

• 20 business days of paid time off per year

• Unlimited health-related time off

For your growth

• Individual Development Plan based on your career interests 

• Generous budget for learning and development activities

• Professional and self-development books and subscriptions compensation

• iDeals’ support of your passion as a speaker or writer

• Internal growth and internal mobility opportunities

Extra perks

• Team-building offline events

• Budget for local gatherings in global locations

• Generous internal referral program

• iDeals Surprise Boxes

Our Culture

Commitment, Excellence, Collaboration, Trust and Care are core values to the iDeals team. For us, these are the principles that every iDealer lives and breathes. We are on the lookout for like-minded individuals who share our values. By doing so, we are able to create a team where talents feel at ease and are able to work to the best of their abilities.

Commitment and Excellence inspire us to set the bar high, achieve the most ambitious goals and push the limits further. Our diversity and different perspectives are the foundation of our success. Collaboration and Trust ensure that everyone has access to all the information, proactively shares thoughts, and leverages the teammates’ diverse opinions, experiences, and backgrounds. Both values help us to solve the most challenging problems. Care drives us to create a positive work environment and make everyone feel valued. We also stand for iDealers’ physical, mental, financial, and personal well-being and encourage a healthy lifestyle and active living.

iDealers work in a remote-first model, meaning we collaborate from anywhere – either home, cafe, co-working space, or one of our offices. Some roles may have specific location-based requirements, including in-office and client interactions. Despite being located across the globe, we stay connected through the latest tools and technologies, ensuring that everyone on our team feels surrounded by teammates and engaged with our common goals.

iDeals is an equal opportunity employer

iDeals is made up of people from a wide variety of backgrounds and lifestyles. We embrace diversity and invite applications from people from all walks of life. We don’t discriminate against employees or applicants based on gender identity or expression, sexual orientation, race, religion, age, national origin, or citizenship.

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