Project Manager - Social Media

Much of what you need to know about minds + assembly is captured in the name itself: we think, we create, and (+) we put things together. It’s really that simple—and that shockingly different. Of course, the simplicity of our name belies the depth of what we deliver to our most honored (and often overjoyed) clients. Our work is consistently at a higher caliber than they are used to, simply because we push ourselves to think and build differently. Combine this with an obsessive attention to client service, and you arrive at a place where we stand alone among agencies. Arrogant? No. Confident? Of course, but only because we’ve put together a team of people who are great in every way. 

Job Title: Project Manager - Social Media

Salary: $55,000 - $70,000

About us:

HashtagHealth lives at the intersection of healthcare and human connection—where strategy, creativity, and purpose collide on the platforms that matter most. Built as a social-first agency exclusively dedicated to healthcare, it transforms complex science into conversations that educate, engage, and inspire patients, caregivers, and professionals alike. From bold campaign ideas to real-time community building, HashtagHealth doesn’t just “do social”—it turns it into a powerful engine for awareness, advocacy, and action. Driven by insight, fueled by creativity, and measured by real-world impact, the team exists to help healthcare brands show up meaningfully, connect authentically, and make a difference where it truly counts: in people’s lives.

The Project Manager - Social Media is responsible for supporting the planning, coordination, and execution of social media campaigns from kickoff through final delivery and project closeout. This role partners closely with cross-functional teams to help ensure projects are delivered on time, within scope, and in compliance with creative and regulatory requirements. The Project Manager plays a key role in maintaining project timelines, facilitating communication, and supporting day-to-day project operations in a fast-paced agency environment.

Responsibilities:

• Coordinate the planning and execution of social media and multimedia projects, helping to ensure deliverables meet client expectations, timelines, and quality standards.

• Partner with Creative, Strategy, Digital, Medical, Account, and Production teams to facilitate project communication and keep work moving efficiently through the agency workflow.

• Prepare project materials for handoff, including specifications, assets, and routing documentation, ensuring all required components are complete.

• Maintain project schedules, monitor milestones, identify potential risks or delays, and escalate issues as appropriate.

• Open and manage projects within project management systems, ensuring project information remains accurate and up to date.

• Support the routing and review process by coordinating stakeholder feedback and helping ensure materials meet agency and client requirements.

• Assist with project financial tracking, including purchase orders, invoices, job setup, expense tracking, and budget reconciliation.

• Help prepare project scopes, monitor project progress against timelines and budgets, and provide regular project status updates to internal teams.

• Collaborate with senior project management and production team members to ensure projects comply with pharmaceutical regulatory and legal review processes.

• Perform other project management and administrative duties as assigned.

Qualifications:

• Bachelor's degree or equivalent work experience.

• 1–2 years of experience in project management, production, account coordination, or a related role within an advertising agency, marketing organization, or similar environment. Experience in pharmaceutical advertising is a plus.

• Strong organizational skills with the ability to manage multiple projects and priorities in a deadline-driven environment.

• Excellent written and verbal communication skills with the ability to collaborate effectively across cross-functional teams.

• Detail-oriented with strong problem-solving and time management skills.

• Familiarity with project management tools and workflows; experience with agency project management systems is preferred.

• Working knowledge of digital and social media production processes is preferred.

• Understanding of pharmaceutical marketing regulations and medical/legal/regulatory (MLR) review processes is a plus, but not required.

• Proficiency in Microsoft Office Suite and project management software.

• Eagerness to learn, take initiative, and grow within a collaborative project management team.

At minds + assembly, the engine of our business is commercial invention. We approach every project—actually, every aspect of our work—as an opportunity to dip our toes into the revitalizing stream of the new. The original conception of our agency (which has since been realized) was that of a happy workshop, a place where the mind and hands are free to construct brilliant new things for our clients. Yet, we never forget that we are in fact a business. Everything we do is to further the commercial goals of our clients, whether that is to sell a product or an idea. To achieve this, we continue to add only the best people—those who have the right talent, temperament, and teamwork orientation—to further our collective goals. Then we ask that each person adhere to two simple and equally important principles: uncompromising standards and unconditional support. In other words, we push each other, hard, to produce the best work possible, yet always with the knowledge that we have each other’s backs.