Executive Assistant

Hello, we’re Mixam - the smart way to print.

We are the leading e-commerce platform for printed products such as comics, books and booklets. We have presence in North America, the United Kingdom and Australia. Using cutting edge technologies to make the printing process easy for our customers, we have enabled tens of thousands of creatives, authors, business owners and families to make their ideas tangible. 

To support our constantly growing team we are looking for motivated and talented people like you to join our journey.

We are a fast growing, tech driven, bootstrapped, customer-focussed scale-up with global ambitions. 

Join us on the exciting mission of changing the way people print.

Job Description

We are looking for an Executive Virtual Assistant with strong organizational and planning skills and proven ability to multitask in a fast-paced environment. We are seeking a high level of motivation and a self-starting attitude, and the ability to work with minimal direction and supervision. The ideal candidate (you?) will act as a point of contact for core team members as well as some 3rd parties, such as suppliers and service providers. Typical day to day tasks include writing and editing emails, preparing communications, setting up meetings and making travel and accommodation arrangements.

Your Responsibilities

• Acting as the point of contact among executives, employees, clients and other external partners. You are a “key driver” of information flow. 

• Assist with monitoring inbox and emails, including responding to customers, partners, other contractors, and business contacts

• Ensure action items are executed on behalf of the leadership team in areas such as Product, IT, HR, Marketing, Sales, etc

• Providing administrative assistance, such as writing and editing emails, and preparing communications on behalf of team members

• Managing information flow in a timely and accurate manner

• Managing executives’ calendars and setting up meetings

• Making travel and accommodation arrangements

• Support us with recruiting and hiring processes 

• Organizing events and engaging the remote team

• Support daily operations as needed

• Helping to build and develop our company wiki

• Supporting other internal responsibilities as needed

Your Skills and Qualifications

• You love simplicity and clarity.

• You don’t allow things to fall through the cracks. You get things done. 

• You have outstanding organizational and time management skills.

• You have the ability to work on your own initiative, but also as part of a team.

• You are highly detail oriented and you are obsessed with planning and organizing, but you can handle fast growth, high uncertainty environments.

• You have project management and problem solving skills. 

• You are a digital native.

• You have a high level of integrity

• You maintain confidentiality and practice discretion in your everyday work

• You thrive in a mostly asynchronous communication environment with global time zones (most of our team is in the UK and US)

• You are proactive, a self-starter, self-motivated, and able to work independently with minimal oversight. You don’t need to be told more than once.

• Ideally 1-3 years of work experience as an Executive Assistant, Personal Assistant or similar admin role

• Excellent written and verbal communication skills will be essential for sending the information you obtain effectively across to key stakeholders, other departments (both business and technical) and third parties.

• High level proficiency with Slack, G-Suite. Familiarity with Front App and Notion is a plus.

• Experience in e-commerce and/or (online) printing is a plus

Our benefits

• Compensation is negotiable

• Non-corporate and casual environment

• The entire team is made up of great people who are fun to talk to

• Results driven environment