Highlights

⏰ Flexible Remote Hours, some overlap with CEST & PST - Full time
💡 2+ Years of Experience in Business Administration and Operations
🗺 Anywhere in Latin America/South America
💰 $1200 - 1600 USD / month

🔔 About Us

Our Mission: Empower students to grow into their best selves while achieving their college dreams.

What makes us different from other college counseling firms? Winning Ivy Prep thrives on word of mouth because families love how we coach. Beyond our expertise in college admissions and proven results, we stand out because we are more than counselors—we are mentors who genuinely care. We over-deliver. We strive to do everything we can to help students realize their college dreams.

We believe it’s not just about “getting into college.” We teach life skills throughout the admissions journey that prepare students to thrive in college and beyond. When students get into their schools, we feel that joy alongside them because we are connected and care so much about their success. Our greatest compliment isn’t just Ivy League acceptances—it’s when students say, “I’ve learned so much about myself because of you.”

Our reputation over the last 10 years is simple: excellence. We’ve built this brand by partnering with education-focused California families. We’re a small but mighty team spread across Europe and the US -- and we are looking for a highly motivated Operations Assistant to join our team full time.

😎 About You

You're growth-oriented, hard-working, and looking for a breakout role with a dynamic and growing company. An excellent communicator and ambitious operations professional. You’ve ideally worked on smaller remote teams with less than 30 employees and are looking for a long-term full time role.

You are someone who:

We can trust
Is passionate about education and operations
Works hard and has excellent attention to detail
Is a team player with a “no task is too small” mentality
Has exceptional research and English language skills
Believes that everything is figureoutable
Has prior experience working in a remote environment

📌 About the Role: Day-to-Day Responsibilities

You will work closely with, and with the support of, our CEO and Operations Manager to support our team members and clients.

Admin & Day-to-Day Support

Manage tasks in Google Drive, Calendar, TidyCal, Slack, and Notion
Oversee hello@ inbox and communicate with new clients
Maintain and update our WordPress website
Assist with hiring and onboarding

Research & Writing

Research colleges, organizations, and extracurricular opportunities
Summarize findings for coaches and students
Update our knowledge base/wiki

Data management

Collect, verify, and ensure accuracy of data following SOPs
Maintain databases in Notion, Google Sheets, and Airtable

Project management

Track milestones and deadlines for key projects
Monitor and improve internal processes
Help optimize workflows, frameworks, and documentation

📝 Requirements:

2+ years experience in Operations or Business Administration
Fluent in written & verbal English with strong writing skills
Strong critical thinking, research, and problem-solving skills
Meticulously detail-oriented
Proactive Communicator
Always going above & beyond and taking ownership
Self-motivated and able to work independently while delivering exceptional results
Comfortable with asynchronous communication (Slack, Gmail, Asana)
Tech-savvy and eager to learn new tools
Able to work hours that overlap with CEST & PST

🏆 Benefits of Joining our Team

Salary range: $1200 - 1600 USD / month
Flexible, autonomous, remote work schedule
Birthdays off & 25 days of PTO
Collaborative and creative team that enjoys building quality products and experiences together
Growth & career development in a high-performance team

Winning Ivy Prep College Admissions asks respectfully to only apply through the application form and not email/apply to them directly. Recruiters and Agencies please do not contact Winning Ivy Prep College Admissions.

Operations Assistant