About the Role

We're looking for a talented Senior Executive Assistant to join our Executive Support team. Anaconda is the operating system for AI — with more than 50 million users, we provide access to the foundational open-source Python packages powering modern AI, data science, and machine learning. Our EA team sits at the center of it all, keeping our leaders focused on what moves the mission forward.

As part of the Executive Support team, this role partners directly with executive leaders to protect their time, shape how information flows, and support the operational infrastructure that lets Anaconda move fast. You'll work across teams and functions — bringing clarity, care, and judgment to everything you touch.

What You'll Do

Act as a proactive strategic partner to executive leaders by owning day-to-day administrative responsibilities, including complex calendar management, meeting coordination, travel planning, and expense processing — always prioritizing time and tasks against executive goals and business impact
Represent and make decisions on behalf of the executive in meetings, communications, and problem-solving scenarios, using a deep understanding of their priorities to act as a trusted proxy
Leverage AI tools and automation workflows to streamline recurring executive tasks, from drafting communications and summarizing information to building repeatable systems that protect the executive's time and your own
Manage complex, high-visibility initiatives beyond traditional administrative duties, including leadership events, organizational onsites, and special executive programs with minimal oversight
Identify and implement AI-powered tools to improve vendor coordination, event management, and communications, bringing a builder mindset to work that's typically done manually
Synthesize organizational intelligence into strategic assets by creating executive-level reports, managing cross-departmental relationships, and providing cross-functional insights that support decision-making
Bring an attentive, steady presence — ready to step in when time-sensitive needs arise, even outside typical hours

Your impact will be measured through:

Executive effectiveness — time protected for high-value work, calendar efficiency, and reduced friction in daily operations
Operational reliability — SLA adherence on travel, events, and administrative deliverables
AI-driven efficiency gains — measurable time savings created through automation and workflow improvements
Stakeholder trust — quality and responsiveness of executive communications and cross-functional coordination

What You Need

10+ years of experience in an Executive Assistant or Administrative Business Partner role, supporting multiple executives in a technology, financial services, or professional services environment
2+ years managing workplace experiences, including vendor coordination, onsite event execution, and general facilities oversight
Proficiency with Google Workspace, calendar management, and project coordination tools
Demonstrated use of AI tools (e.g., ChatGPT, Claude, Gemini, or similar) to meaningfully improve the quality or speed of your work — including drafting, summarizing, researching, or automating recurring tasks
Excellent written and verbal communication skills, with the ability to engage credibly across all levels of the business
A proactive mindset with strong problem-solving skills and the ability to anticipate needs before they arise
You embody our values of Clarity, Care and Candor
You care deeply about fostering an environment where people of all backgrounds and experiences can flourish

What Will Make You Stand Out

Experience building or redesigning administrative workflows using AI automation and work management tools (e.g., monday.com, Zapier or similar)
Track record of introducing AI tools or processes to a team or function, resulting in measurable time savings or improved executive support outcomes
Experience supporting executives in an open-source, AI, or data-first company, with comfort navigating the pace and ambiguity of a high-growth technology environment
Experience in event coordination, event management, or facilities management
You embody our values: Curious by Default, Build Together, Own It, and Lead with Guts and Heart, and our behaviors: Clarity, Care and Candor
Experience working in a fast-paced startup environment
Experience working in an open-source, AI, or data science-oriented company

Why You'll Like Working Here

You'll thrive in a high-performance environment where results are recognized and rewarded
Your work directly contributes to shaping the future of data science, machine learning, and AI in the enterprise
You'll work alongside a collaborative team that values diverse, thoughtful discussion, clarity and candor
You'll be supported by a culture that puts employees first — with flexible hours, a fully remote setup, and a genuine commitment to your wellbeing and growth

Application Details

The application deadline for this role is 08/23/2026; applicants will be reviewed on an ongoing basis until the role is filled

Compensation & Benefits

US base salary range: $100,000 - $120,000 + bonus + equity + benefits
Flexible Vacation Policy
Medical, Dental, and Vision Insurance
Short Term and Long Term Disability
Paid Parental Leave
Monthly Wellness Stipend
Employee Assistance Program and Mental Health Resources

Equal Opportunity Employment

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Privacy Notice

Anaconda, Inc. (“We”, “Us”) are committed to protecting and respecting your privacy. This Privacy Notice sets out the basis on which the personal data collected from you, or that you provide to Us, will be processed by Us in connection with Our recruitment processes.

By clicking “Submit Application”, you acknowledge you have read our Privacy Policy and that Anaconda can retain your application data for up to 1-year, unless otherwise stated. For the purpose of the General Data Protection Regulation (“GDPR”) and the version of the GDPR retained in UK law (the “UK GDPR”) the Data Controller is Vanessa Macilwaine.

Sr. Executive Assistant