Financial Administrative Assistant

Hours: 5 days per week (part time hours) e.g. approx. 9 – 3 daily.

The Company

Founded in 2015, ExpenseIn set out to make expense management easier and less frustrating, replacing time-consuming, paper-based processes with a smarter, faster solution. As we grew, we introduced new modules like invoice management, carbon reporting, and volunteer expense claims - all designed to save businesses time and hassle.

Today, we help companies in over 50 countries process more than a million expenses every month. In January 2025, we were acquired by AccountsIQ to bring even more value to finance teams. Together with the AIQ team, we continue to innovate and scale, helping businesses take control of their finances with smarter, more connected solutions.

The role

Reporting to the Head of Operation Finance, we’re seeking a Finance Administration Assistant with relevant experience preferably in a SaaS business, to join the UK’s leading cloud-based expense management solution. The successful candidate is responsible for supporting the billing team daily and the Head of Operation finance when required.

What you’ll be doing

• Supporting the team with inbox queries and handling correspondence

• Ensuring the efficient management of accounts receivable by monitoring and following up on outstanding invoices and addressing payment-related queries

• Reconciling accounts receivable ledger to ensure all payments are accounted for and properly posted

• Processing and analysing invoices, payments, and reports

• Maintaining accurate financial records, ensuring compliance with company policies

• Assisting in the preparation of financial statements and reports

• Supporting the finance team in annual audits and financial reviews

What you’ll need

• Relevant experience in accounting or bookkeeping, preferably in SaaS

• Understanding of accounting principles and VAT

• Knowledge of Xero software or Accounts IQ software (not necessary as training will be provided)

• Microsoft 365 proficiency, specifically Excel

• Experience of managing month end reconciliations

• A strategic mindset who understands the big picture

• The ability to maintain a high standard of compliance and confidentiality

• Strong stakeholder management skills

• Excellent communication skills, with the experience and capability to translate insights into action

• Strong attention-to-detail and an ability to work independently

• A flexible approach to work 

Why work with us?

As a forward-thinking, collaborative company, we combine drive, energy, and ambition with a friendly, supportive culture that encourages everyone to do their best work.
With a strong focus on growth and expansion, we're poised to elevate both the ExpenseIn product and the level of service we provide to our customers. We’re looking for passionate, talented individuals to join our team as we work together to increase efficiency and add value to ordinary business processes.

Some of our perks

·       25 days annual leave + bank holidays + 1 day off for your birthday

·       Service Leave

·       Remote working

·       Private Health Insurance

·       Pension contribution (3%)

By submitting your application, you agree that AccountsIQ Group may collect your personal data for recruiting, global organization planning, and related purposes. AccountsIQ Group’s Privacy Notice - Employees, Workers, Contractors and Candidates explains what personal information we may process, where we may process your personal information, our purposes for processing your personal information, and the rights you can exercise over AccountsIQ Group’s use of your personal information.