Administrative Assistant Remote

Position Summary:


Legacy Construction & Roofing is seeking a dependable and detail-oriented Remote Administrative Assistant to support our day-to-day operations. This role involves managing emails, scheduling, document handling, and communication with both internal teams and clients. The ideal candidate is highly organized, tech-savvy, and able to work independently in a fast-paced remote environment.

Key Responsibilities:

• Manage and respond to company emails, route messages, and follow up on inquiries.

• Assist with scheduling meetings, appointments, and job site coordination.

• Create and maintain spreadsheets, reports, and digital records.

• Prepare estimates, invoices, and internal documents as needed.

• Coordinate between departments (sales, project management, accounting).

• Support hiring and onboarding tasks (sending forms, scheduling interviews).

• Maintain confidentiality of sensitive company and client information.

Requirements:

• 2+ years of administrative or virtual assistant experience.

• Strong organizational and time-management skills.

• Proficient in Microsoft 365 (Outlook, Word, Excel, SharePoint).

• Excellent written and verbal communication.

• Reliable internet connection and dedicated home office setup.

• Ability to work independently, prioritize tasks, and meet deadlines.

Preferred Qualifications:

• Bilingual (English/Spanish) is a plus.

• Familiarity with CRM systems (e.g., HubSpot, Zoho, Salesforce).

• Experience in construction, real estate, or service-based companies.

Benefits:

• 100% remote with consistent weekday schedule.

• Competitive hourly pay.

• Supportive and flexible team environment.

• Opportunities for career growth and long-term employment.