Executive Assistant

Support for Roofing & Real Estate Businesses

About the Role

We’re hiring a proactive, detail-oriented Executive Assistant to support our residential roofing and real estate businesses. This remote role (LATAM preferred) is perfect for someone who can manage communications, scheduling, and light marketing while keeping everything running smoothly behind the scenes.

Key Responsibilities

Roofing

• Create and follow up on estimates.

• Manage calendars and appointment reminders.

• Coordinate with subcontractors for scheduling and updates.

• Send appreciation gifts to clients and contractors.

• Keep project tracking tools and CRM up to date.

Real Estate

• Plan and manage logistics for client appreciation events.

• Handle email outreach and basic client communication.

• Light social media management — scheduling posts and engagement.

• Keep files and records organized.

General Admin

• Calendar and inbox management.

• Light bookkeeping (organizing receipts, tracking expenses).

• Track follow-ups and help manage tasks.

• Occasional online research and vendor communication.

What We’re Looking For

• Fluent English (spoken and written).

• Strong communication, follow-through, and organizational skills.

• Comfortable using tools like Google Workspace, Slack, Trello/Asana, and CRM software.

• Self-starter who works well independently and stays on top of priorities.

Bonus (Not Required):

• Experience with Canva or social media tools.

• Familiarity with bookkeeping software like QuickBooks.

• Prior experience in real estate or construction admin.