Administrative Assistant at Billing + Ellis

Role Overview

We are seeking a highly organized and detail-oriented Remote Administrative Assistant to support our accounting and business advisory team. This role requires a proactive individual with strong communication skills who can efficiently manage administrative tasks in a remote work environment. The ideal candidate will be comfortable working independently, using digital tools, and maintaining excellent attention to detail while supporting a fast-paced team.

Key Responsibilities

• Provide remote administrative support, including email management, scheduling meetings, and handling phone inquiries.

• Assist with document preparation, data entry, and report generation using cloud-based tools.

• Maintain and organize client records, ensuring accuracy, confidentiality, and easy digital access.

• Support the accounting and advisory teams with client communications and document processing.

• Coordinate virtual office operations, including tracking tasks and deadlines.

• Assist with onboarding new clients and updating digital records.

• Manage online filing systems and ensure compliance with office procedures.

• Handle customer inquiries professionally and efficiently via phone and email.

• Assist in coordinating virtual meetings, internal communications, and online events.

Skills & Qualifications

• Proven experience in an administrative or virtual assistant role.

• Strong organizational and time management skills with the ability to multitask in a remote setting.

• Excellent written and verbal communication skills.

• Proficiency in Microsoft Office Suite, Google Workspace, and cloud-based accounting software (if applicable).

• Ability to work independently and take initiative in a remote environment.

• High level of attention to detail and problem-solving skills.

• Familiarity with digital tools such as Slack, Zoom, Trello, or similar remote collaboration platforms.

• Ability to maintain confidentiality and handle sensitive information with professionalism.

Benefits & Perks

• Fully remote position – work from anywhere in Australia.

• Competitive salary package.

• Flexible working arrangements.

• Opportunities for professional development and career growth.

• Supportive and collaborative virtual team environment.

• Access to the latest digital tools and cloud-based technologies.

Why Join Us?

At Billings + Ellis, we are committed to creating a flexible and inclusive remote work culture where our employees can thrive. By joining our team, you’ll have the opportunity to work with a passionate and innovative group of professionals who value collaboration, learning, and excellence. Whether you're looking for a better work-life balance or a chance to advance your career in remote business administration, this role is a perfect fit!