Talent Assistant

About the Role

In this role, you'll:

Assist in Management & Logistics

• Support the Talent Lead in managing day-to-day communications with talent partners, agents, and managers

• Track deliverables, deadlines, and approvals across multiple projects

Handle Outreach & Negotiations

• Assist in sourcing and reaching out to potential talent aligned with each brief

• Support initial rate discussions, availability checks, and contract coordination

Coordinate Creative Approvals

• Manage styling, location, and concept approvals between internal creative teams, talent, and clients

• Ensure all feedback loops are clear and efficiently actioned

Support Production Phases

• Pre-production: Share briefs, assist with walkthroughs, and secure styling/location approvals

• Production: Oversee day-of communications ensuring content meets creative and client expectations

• Post-production: Help coordinate edits and ensure timely delivery of assets

Manage Client-Facing Approvals

• Digest internal and talent discussions and translate them into clear client-facing updates or approval notes

• Ensure all communications feel polished, professional, and on-brand

Track and Organize

• Maintain up-to-date tracking sheets, contracts, and contact databases

• Keep tabs on usage rights, deliverable progress, and internal documentation

Requirements

• 1–2 years in a talent management, production, or influencer marketing role within fashion, lifestyle, or creative industries

• Strong knowledge of rising talent and digital culture across fashion, streetwear, and lifestyle communities

• Excellent written and verbal communication skills; confident liaising with talent, clients, and internal teams

• Highly organized, proactive, and detail-oriented — thrives in a fast-paced environment

• Comfortable managing multiple timelines, tasks, and stakeholders simultaneously

• Collaborative mindset with an understanding of creative processes and brand storytelling

• Fluent in Google Workspace, Slack, Asana, and digital communication tools

Further Details

Location: Remote (working primarily with Europe-based clients and our international team)

Contract Type: Rolling annual contract (with an initial 3-month probation period)

Holidays: 28 days of paid holiday per year, plus local public holidays

Recharge Days: 6 per year

Hours: Monday to Friday, approx. 09:00 – 18:00 (flexible; you can manage your time accordingly)