Executive Assistant for TeamUp | Pacific Timezone (Remote - Global)

This is a full-time independent contractor role. Candidates must be able to commit exclusively to this position and not engage in part-time or freelance work once hired.

Are you an experienced Executive Assistant looking for a long-term opportunity?

TeamUp is seeking a proactive, highly organized Executive Assistant who is ready to take ownership, create leverage for an executive leader, and grow with a fast-moving company.

This is not a short-term role — we’re building a high-performing team, and long-term fit is a priority.

If you thrive in dynamic environments and enjoy bringing clarity, structure, and calm to busy executives, we’d love to hear from you!

WHAT’S IN IT FOR YOU?

• Competitive compensation based on experience

• Full-time, long-term remote role

• Work directly with an executive leader and have real impact on day-to-day and strategic priorities

• Join a company that genuinely values its people and invests in a strong, healthy culture

• Opportunity to build a trusted, high-impact partnership with leadership

• Exposure to high-level decision-making and business operations

• Opportunity to travel and meet with team members in person

• Participation in team retreats and in-person company gatherings

• High level of autonomy, trust, and ownership in your role

• Fast-moving, relationship-driven company environment

• Meaningful work that blends professional and personal executive support

• Clear responsibilities with room to grow alongside the company

COMPANY BACKGROUND

TeamUp is a specialized recruiting partner for accounting, finance, and administrative roles. We handle the full hiring process end to end, matching top-tier talent—primarily from the Philippines—with small to mid-sized accounting and bookkeeping firms in the United States, Australia, the United Kingdom and Canada.

Our model is simple: we recruit the right people, and they join our clients’ teams directly. We believe great recruiting is about more than filling roles—it’s about building long-term partnerships. That’s why we focus on alignment, trust, and respect from the very start, ensuring candidates are valued as individuals and set up to succeed. When people are placed thoughtfully, teams stay stronger and grow better together.

DUTIES AND RESPONSIBILITIES

• Manage inbox and Slack communications, triaging requests, drafting responses, and turning ad hoc inputs into clear next steps.

• Support sales and partner follow-ups by drafting personalized emails, tracking commitments, and ensuring no opportunities or action items are missed.

• Join calls when helpful to capture context, decisions, and next steps.

• Fully manage the executive’s calendar to reflect priorities, protect deep work time, and batch decisions into predictable rhythms.

• Capture commitments from calls and messages, assign owners, set deadlines, and ensure follow-through.

• Surface only critical, high-impact, or blocked items when needed.

• Establish daily and weekly workflows, maintain a short priority list, and run brief alignment check-ins.

• Manage personal and family scheduling, appointments, and deadlines.

• Coordinate travel logistics, schedule adjustments, and communication to ensure smooth travel weeks.

SUCCESS PROFILE (QUALIFICATIONS)

• Proven experience supporting senior leaders, with the judgment and autonomy to operate in fast-moving, remote environments

• Enables the executive to focus on high-leverage work by owning inboxes, schedules, follow-ups, and execution

• Ensures sales and relationship follow-ups happen reliably and on time

• Reduces bottlenecks and creates clear, consistent decision-making rhythms

• Communicates clearly, prioritizes effectively, and follows through without constant oversight

• Highly organized, reliable, and calm under pressure

• Creates a sense of focus, support, and ease for the executive—both professionally and personally

ADDITIONAL REQUIREMENTS

• Based in the Philippines, South Africa or Latin America

• Ability to work 8:00 AM – 5:00 PM Pacific Time

• Personal equipment and reliable high-speed internet

• Dedicated, distraction-free workspace

DESCRIPTION OF IDEAL CANDIDATE

• Self-starter who can operate independently without micromanagement

• Highly organized and detail-oriented

• Proactive in anticipating needs and solving problems before they escalate

• Confident managing both professional and personal executive support

• Interested in long-term growth with TeamUp

Think you’re the one we’re looking for? We can’t wait to welcome you to our team!