Sr. Executive Assistant

At Apartment List, we’re on a mission to find every renter a home they love at the value they deserve. Finding the right place to live is one of the most important, time-consuming and expensive decisions that all of us make. Getting it right matters. We’ve helped over 1 million families find a home they love, and we’re just getting started.

We're looking for a highly organized and strategic Executive Assistant to join our Executive Operations team and support senior leadership at Apartment List.  In this role, you will act as an executive business partner that supports and/or drives strategic planning and you will keep the Executive and organization operating effectively and efficiently.  You will also have the opportunity to partner with the People Operations team to deliver a world class employee experience for all Apartment List team members.

In order to be successful in this role, you will need to be comfortable working in a remote or hybrid environment with a team of dynamic people across the country.  You will also need to be comfortable in a fast paced technology environment using a variety of tools like Google suite, Slack, Zoom and other collaborative forward leaning technology products.

Here’s what you’ll do as part of the team:

• Enable Executive effectiveness through ensuring proactive communication, time management, task delegation, problem solving and removing roadblocks

• Support the Executive and other cross-functional leaders in the development and execution of business strategies, goals and initiatives

• Manage timelines, resources and deliverables to drive successful project outcomes

• Support and at times drive communication for the Executive in a way that drives clarity, awareness and engagement

• Support and at times drive key internal and external events and initiatives on behalf of the Executive, such as team off-sites, virtual all hands and conferences

• Take lead in ensuring administrative responsibilities are completed in a timely and high quality manner, such as budget management, data and documentation management and meeting organization

Here are the outcomes you'll be expected to achieve:

• % increase in survey satisfaction & participation with internal/external events

• % increase in positive sentiment related to, "We acknowledge people who deliver outstanding service here"

• % increase in positive sentiment related to, "The Executive team at Apartment List demonstrates that people are important to the company's success"

• % increase in positive sentiment related to, "Apartment List demonstrates a day-to-day commitment to transparency"

Here are the skills and experience you’ll need to be successful:

• Bachelor's degree or equivalent education

• 7+ years of experience in an Executive Assistant or senior project management role or related field 

• Strong EQ and can build deep connections and relationships with their C-Suite, senior leaders, subsequent orgs and external partners

• Driven to anticipate people's needs [a forward-thinker]

• Strong organizational, multitasking & time management skills

• Ability to prioritize and balance multiple responsibilities with ability to make trade offs using sound judgment

• Able to effectively and creatively problem solve cross functionally

• Thrives while working under ambiguity and navigating change

• Strong communication and stakeholder management skills

• Highly proactive and responsive, with calendaring prowess that creates more time in the day

• Has unapologetically high standards and is detail-oriented with a high degree of accuracy

• Ability to work well under limited supervision

Here's the Pay Range:

At Apartment List, we carefully consider a variety of factors to determine compensation for each position, including the role, level, and work. The US base salary range for this position is ($103,000 - $124,000) + bonus + equity, which reflects the compensation target for new hire salaries for the position across all US locations. Please note, the compensation details provided do not include benefits and perks that we offer. 

We also rely on market indicators along with considering your work location, job related skills, experience and relevant education and training, to determine compensation that is fair and competitive for you. Apartment List will consider paying compensation near the higher of the range in exceptional circumstances, where candidates have the experience, credentials or expertise that would warrant such consideration. It is always our goal to hire exceptional talent and we would be happy to share more about compensation during the hiring process.

Here's what's in it for you (full-time employees only; does not apply to contract roles): 

• Competitive Compensation: Including annual salary, pre-IPO stock options, and other financial compensation (if applicable)

• Medical, Dental, and Vision Coverage: 100% of premiums covered for you AND all of your dependents

• Unlimited Flexible Time Off: Unlimited FTO in addition to 12 company holidays per year, quarterly “recharge” days, and a week-long holiday break

• Home Office Reimbursement: To cover home office furniture and supplies, monthly home internet, and monthly cell phone (if applicable)

• Health & Wellness Reimbursement: To cover monthly gym membership or other qualifying expenses

• Parental Support: Generous parental and family leave, fertility benefits, and employer-sponsored stipends towards family forming services

• 401k Plan: To support you in your individual retirement goals

• Team Events: Frequent team-building events, fun team off-sites, and bi-annual company meetups

• Commitment to DEI: To prioritize Diversity, Equity, and Inclusion within our workplace and to stay true to our values and mission

• Mentorship and Training: To get you onboard quickly, learn new professional skills, and invest in your career development

• Impact and Visibility: To expose you to and provide the opportunity to work on highly strategic initiatives that will transform the business

• Encouragement and Empowerment: To explore and adopt new technologies and drive meaningful decisions and outcomes

At Apartment List we believe that everyone deserves a home they love AND a career they love. We strive to build a diverse team that is a reflection of the people we serve; this is made possible through our commitment to fostering a culture of diversity, inclusion, equity, and connectedness. 

As a proud equal opportunity employer, we celebrate the collection of individual differences, life experiences, ideas, perspectives, knowledge, and talent. We hire candidates of any race, color, ancestry, religion, sex, national origin, sexual orientation, gender identity, age, marital or family status, disability, Veteran status, and any other status.

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