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Remote Administration Assistant

Job Description Overview: 

This remote, part-time, 1099 position is responsible for the general administration and customer support tasks (primarily in Zoho) for a Byron long-term client located in Atlanta, GA, USA for ~ 60-80 hours/month. We’re looking for a ready-to-go remote administration assistant already with remote work experience for US-based companies and with a comprehensive knowledge and experience of Zoho's diverse range of applications, including Zoho CRM, Zoho Campaigns, Zoho Finance, and others.

Required Availability: 

  • ~15-20 hrs/week 

  • Flexible schedule, but should have daily availability during the EST regular office hours for client communications

Role Classification: 

  • Independent Contractor, 1099

  • Designed as a long-term engagement as a dedicated VA


  • Education:
    - A bachelor’s degree, ideally in business or a related field, is preferred

  • Work Experience:
    - 3+ years experience working in a remote capacity for a US-based company as a virtual assistant, executive assistant, operations assistant/manager, business administrator, or other relevant virtual positions
    - Certification and experience with project management or CRM administration is a plus

  • Exceptional Communication Skills:
    - Ability and availability to maintain daily communication, ensuring a smooth and efficient workflow, crucial for the fast-paced environment of team building and leadership development.

  • Proficient Organizational Skills:
    - Should be extremely organized, and adept at managing various tasks and projects efficiently.

  • Zoho Proficiency:
    - Comprehensive knowledge and experience of Zoho's diverse range of applications, including Zoho CRM, Zoho Campaigns, Zoho Finance, and others.

  • Responsiveness and Reliability:
    -  Quick and timely responses to queries and tasks are essential, reflecting the dynamic nature of our business.

  • Exemplary Customer Service Skills:
    - Given our focus on client interaction, strong customer service skills are vital for maintaining and enhancing client relationships.

  • Fast Learner/Adaptable:
    - The ability to quickly adapt and learn new tasks and concepts is crucial in our ever-evolving industry.

  • Marketing and Social Media Savvy:
    - Proficiency in marketing strategies, particularly in digital and social media contexts, to enhance brand visibility and client engagement.

  • Multitasker:
    - The role requires juggling multiple tasks seamlessly, keeping up with the fast-paced nature of our work.

  • Strong Project Management:
    - Skill in managing projects from conception to completion, ensuring timely and successful execution.

Core  Responsibilities

  • Client and Program Management: Regularly update and manage client and program details, reflecting our commitment to excellence in team building and leadership development.

  • Development of Client Materials: Create materials such as confirmation kits and pre-event information packets.

  • Administrative Follow-Ups: Ensure all necessary documents, agreements, and questionnaires are received and conduct follow-ups as needed.

  • Event Coordination: Assist in the final stages of event planning, confirming all client needs are met.

  • Financial Oversight: Manage deposits, accounts receivable, and invoice processing.

  • Post-Event Engagement: Handle event follow-up communications, including thank you notes, photo sharing, and feedback collection.

  • Yearly Scheduling: Manage annual reminders and schedule updates.


  • Paid by the hour, based on actual hours worked and logged on the Byron task manager platform; estimated to be 60-80 hours/month

  • Hourly rate range of $8-14/hour depending on education, certifications, and aligned work experience.

  • Payout through direct wire transfer via Gusto Bimonthly (2 times a month)

Frequently Asked Questions

When would you like the new hire to start?
As soon as possible.
What’s the hiring process after the application is filled out? E.G. interviews with team members and a test project?
- Culture Index survey and skills-based assessments - Preliminary Zoom call interview with Byron Operations Manager - Preliminary Zoom call interview with outgoing dedicated VA for client - Final Zoom call interview with client
Is this a contractor (1099) or employee (W2) position?
This is an Independent Contractor (1099) role, but it is designed to be a long-term engagement if you are the right fit.
Is there a trial or test period? About how long?
There will be a training/trial period of 2 weeks to 1 month. You will be paid for the time you log for the training/trial period.
Are there set hours I need to be working during the day?
Flexible schedule, but should have daily availability during EST for client communications. Must send client daily work summary via email.

This job is closed
But you can apply to other open Remote Admin / Virtual Assistant jobs