Administrative Assistant III

Job Summary:

The Administrative Assistant III is responsible for meeting the administrative needs of their executive and assigned organization within the company.

Essential Functions:

• Compose and prepare advanced business presentation documents and spreadsheets

• Assist with special projects, conduct  research, compile data and maintain records

• Compose correspondence related to administrative matters and general office policies for executive approval

• Gather and prepare reports for consideration and approval by executive

• Answer telephone calls, provide information, direct calls or take messages concerning matters related to the department

• Schedule and maintain calendar of appointments and meetings.  Make necessary arrangements such as securing meeting rooms and preparation of agendas

• Anticipate and prepare materials needed for conferences, correspondence, appointments, meetings, telephone calls, etc.

• Coordinate and secure travel arrangements for the executive and prepare itinerary 

• Coordinate and prepare expense reports

• Attend meetings record minutes and prepare for distribution

• Establish and file a variety of documents, records and reports

• Maintain high-level knowledge of department activities

• Prepare responses to correspondence containing routine inquiries

• Perform any other job duties as requested

Education and Experience:

• High school diploma is required

• Associates degree in business or related field or equivalent years of work experience is preferred

• Three to five (3 to 5) years of administrative is required

Competencies, Knowledge and Skills:

• Proficient in Microsoft Office Suite to include Word, Excel, PowerPoint, Outlook, Visio and Adobe Professional

• Excellent written and verbal communication skills

• Ability to work independently and within a team environment

• Effective listening and critical thinking skills

• Effective problem solving skills with attention to detail

• Strong knowledge of general office practice

• Ability to balance multiple priorities and to work under tight deadlines while providing consistent and professional service

• Ability to perform administrative and clerical duties with speed and accuracy without immediate and constant supervision

• Accurate and efficient typing skills

• Excellent interpersonal skills and high level of professionalism

• Maintain complete confidentiality, possess a professional demeanor, and exercise discretion at all times

Licensure and Certification:

• None

Working Conditions:

• General office environment; may be required to sit or stand for extended periods of time

• Flexibility to work overtime as needed, often with little notice

Organization Level Competencies

• Leveraging Feedback

• Customer Orientation

• Valuing Differences

• Managing Work

• Earning Trust

• Quality Orientation

• Adaptability

• Influencing

• Collaborating
   

This job description is not all inclusive. CareSource reserves the right to amend this job description at any time. CareSource is an Equal Opportunity Employer, including disability and veteran status. We are committed to a diverse and inclusive work environment.