Event Coordinator (Remote, Contract)

OUR HIRING PROCESS:

• We will review your application against our job requirements. We do not employ machine learning technologies during this phase as we believe every human deserves attention from another human. We do not think machines can evaluate your application quite like our seasoned recruiting professionals—every person is unique. We promise to give your candidacy a fair and detailed assessment.

• We may then invite you to submit a video interview for the review of the hiring manager. This video interview is often followed by a test or short project that allows us to determine whether you will be a good fit for the team.

• At this point, we will invite you to interview with our hiring manager and/or the interview team. Please note: We do not conduct interviews via text message, Telegram, etc. and we never hire anyone into our organization without having met you face-to-face (or via Zoom). You will be invited to come to a live meeting or Zoom, where you will meet our INFUSE team.

• From there on, it’s decision time! If you are still excited to join INFUSE and we like you as much, we will have a conversation about your offer. We do not make offers without giving you the opportunity to speak with us live. After all, we consider our team members our family, and we want you to feel comfortable and welcomed.

We’re seeking an Event Coordinator to help plan and organize company events. The role focuses on gathering quotes from vendors, contacting venues, making travel arrangements, and comparing options to ensure the best fit. 

Responsibilities:

• Research and evaluate vendors and services

• Collect and compare vendor quotes

• Contact venues for information and assess options

• Make travel arrangements and changes for the attendees

• Communicate with the airlines and the hotels

• Make check-lists and reports

• Manage budgets and timelines

Requirements:

• 2+ years of experience in event planning or coordination or related

• Strong organizational and research skills

• Excellent communication and negotiation abilities

• Ability to manage multiple tasks and deadlines

• Proficiency in Google Workspace 

• Experience with budgeting and vendor coordination

• Detail-oriented and able to work independently