Sr. Executive Assistant
ABOUT KHAN ACADEMY
Khan Academy is a nonprofit organization on a mission to provide a free, world-class education to anyone, anywhere. We already reach millions of students every month and are growing rapidly, and right now we’re hard at work helping learners address any unfinished learning that the COVID-19 pandemic may have caused. We also know that not all communities have been impacted equally by this pandemic, which makes our work focusing on providing equitable solutions to historically under-resourced communities even more important.
WE ARE DRIVEN BY OUR COMMUNITY
Our students, teachers, and parents come from all walks of life and so do we. We are fun, diverse, quirky people that come from a variety of backgrounds. Our team includes people from academia and from high tech companies and tiny startups. We hire great people from diverse backgrounds and experiences, not just because it’s the right thing to do, but because it makes our company stronger. Valuing diversity, equity and inclusion is necessary for us to actualize our mission and truly impact the communities we serve. We believe that the best way to provide impactful education is to create a diverse team of people from different backgrounds, races, religions, genders, sexual orientations, ages, and experiences. We’re a hardworking team that’s passionate about helping learners and teachers around the globe! We strive to be world class in investing in our people and commit to developing you as a professional.
The Sr. Executive Assistant will manage administrative and operational tasks for our distributed Senior Leadership Team (SLT) and help ensure smooth operations of our headquarters (HQ) office located in Mountain View, CA. You will act as a trusted partner for the senior leadership team, team members, vendors and other external parties. You will partner closely with the People Operations (POPs) team and other members of the administrative staff.
Provide SLT Support
Manage complex calendars for one or more SLT member
Maintain files (both print and digital) for SLT member(s)
Prepare expense reports for SLT member(s)
Assist with preparation of presentations, reports and documents.
Book domestic and international travel for SLT member(s)
Manage external relations on behalf of SLT (e.g., speaking events, press interviews, etc.)
Act as administrator for tools and systems utilized by the functional teams reporting to SLT
Regularly take on additional projects from the SLT upon request, including support work specific to the functional teams in your area.
WHAT YOU BRING
3-5+ years of managing administrative needs for VP level or above
Great people skills - comfortable coordinating with people of varying functions and backgrounds
Familiar with frequently-used tools (G-Suite, Microsoft Office, etc.)
High level of integrity coupled with ability to handle confidential/sensitive information with expert discretion
Experience working on projects of strategic importance with organizational leaders
Quick learner, willing to be trained in new areas to lend support to drive functional team productivity
Flexibility to work special events outside of 9-5 hours on occasion
Ability to travel to support all company onsite events once or twice per year
Deep skills in time management and prioritization with ability to help optimize the time, energy and mindshare of SLT
Resolves a variety of issues using company policies and procedures
Project management skills with an eye for detail
Strong written and oral communication skills
Analytic ability with strong results orientation
Motivated by the Khan Academy mission “to provide a free world-class education for anyone, anywhere.”
PERKS AND BENEFITS
We may be a non-profit, but we reward our talented team extremely well!
Ample paid time off as needed – we are about getting things done, not face time
Generous parental leave
A fun, high-caliber team that trusts you and gives you the freedom to be brilliant
The ability to put your talents towards a deeply meaningful mission and the opportunity to work on high-impact products that are already defining the future of education
Affinity groups where Parents, Black, Hispanic/Latino, Women and Gender Minorities, and LGBTQIA+ identified folks come together
And we offer all those other typical benefits as well: 401(k) + 4% matching & comprehensive insurance including medical, dental, vision, and life
At Khan Academy we are committed to fair and equitable compensation practices, the well-being of our employees, and our Khan community. This belief is why we have built out a robust Total Rewards package that includes competitive base salaries, and extensive benefits and perks to support physical, mental, and financial well-being.
For this position, our hiring salary range is $96,000-$121,000 USD. The pay range for this position is a general guideline only. We determine the final salary offer by factoring in experience and skills, evaluating the state of the job market, and assessing pay equity within the team.
MORE ABOUT US
OUR COMPANY VALUES
Live & breathe learners
We deeply understand and empathize with our users. We leverage user insights, research, and experience to build content, products, services, and experiences that our users trust and love. Our success is defined by the success of our learners and educators.
Take a stand
As a company, we have conviction in our aspirational point of view of how education will evolve. The work we do is in service to moving towards that point of view. However, we also listen, learn and flex in the face of new data, and commit to evolving this point of view as the industry and our users evolve.
Embrace diverse perspectives
We are a diverse community. We seek out and embrace a diversity of voices, perspectives and life experiences leading to stronger, more inclusive teams and better outcomes. As individuals, we are committed to bringing up tough topics and leaning into different points of view with curiosity. We actively listen, learn and collaborate to gain a shared understanding. When a decision is made, we commit to moving forward as a united team.
Work responsibly and sustainably
We understand that achieving our audacious mission is a marathon, so we set realistic timelines and we focus on delivery that also links to the bigger picture. As a non-profit, we are supported by the generosity of donors as well as strategic partners, and understand our responsibility to our finite resources. We spend every dollar as though it were our own. We are responsible for the impact we have on the world and to each other. We ensure our team and company stay healthy and financially sustainable.
Bring out the joy
We are committed to making learning a joyful process. This informs what we build for our users and the culture we co-create with our teammates, partners and donors.
Cultivate learning mindset
We believe in the power of growth for learners and for ourselves. We constantly learn and teach to improve our offerings, ourselves, and our organization. We learn from our mistakes and aren’t afraid to fail. We don't let past failures or successes stop us from taking future bold action and achieving our goals.
We insist on high standards and deliver delightful, effective end-to-end experiences that our users can rely on. We choose to focus on fewer things — each of which aligns to our ambitious vision — so we can deliver high-quality experiences that accelerate positive measurable learning with our strategic partners.
We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, gender, gender identity or expression, national origin, sexual orientation, age, citizenship, marital status, disability, or Veteran status. We value diversity, equity, and inclusion, and we encourage candidates from historically underrepresented groups to apply.
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