Muck Rack is the leading SaaS platform for public relations and communications professionals. Our mission is to enable organizations to build trust, tell their stories, and demonstrate the unique value of earned media. Muck Rack’s AI-powered, comprehensive, and integrated platform streamlines the PR workflow to help businesses generate positive media coverage, monitor mentions to manage brand reputation, and analyze PR’s impact on business outcomes. By combining media database, monitoring, and reporting into one dynamic platform, we empower teams to collaborate seamlessly, pitch effectively, and analyze results faster and more efficiently.

Founder-controlled, fully distributed, and growing sustainably, Muck Rack has received several awards for its unparalleled culture and product from organizations like Inc., Quartz, G2, and BuiltIn. We value resilience, transparency, ownership, and customer devotion, and infuse these values into everything we do.

We’re looking for a highly organized, resourceful, and proactive Talent Acquisition Coordinator to join our growing Talent Management team. In this role, you’ll support full-cycle recruiting operations and deliver an exceptional candidate experience, partnering closely with hiring managers, hiring teams, and business leaders across the company. You’ll be instrumental in ensuring our hiring processes run smoothly and efficiently, while contributing to sourcing strategies, operational improvements, and key people initiatives.

What you’ll do:

Schedule all talent-related activities, including intake meetings, role kickoffs, interview loops, debriefs, and reference calls
Partner with Muck Rack’s Talent Partner team and hiring managers to execute efficient, consistent recruiting processes across all teams
Manage candidate communication and act as a brand ambassador, ensuring every candidate has a positive and timely experience
Maintain and update our Applicant Tracking System (Greenhouse), ensuring data accuracy and clear visibility into pipelines
Prepare offer letters and manage the approval and signature process for new hires, internal transfers, and promotions
Support sourcing and screening, particularly for technical and specialized roles (e.g., engineering, data, or infrastructure)
Execute and refine outbound sourcing strategies to attract passive candidates through LinkedIn, social media, and niche communities
Collaborate with hiring managers to create and post clear, inclusive, and differentiated job descriptions
Partner with the Talent Operations team to ensure seamless onboarding and transition from candidate to employee
Assist with recruiting analytics and reporting, tracking key metrics such as time-to-fill, candidate experience, and pipeline health
Contribute to employer branding, referral initiatives, and recruiting process improvements to enhance scalability and engagement

How success will be measured in this role:

Smooth, timely coordination of interviews and recruiting activities across teams
Positive candidate experience reflected in feedback and communication quality
Accurate, up-to-date data in Greenhouse and clear visibility into pipelines
Strong collaboration and responsiveness to recruiters and hiring managers
Contributions to improving key TA metrics such as time-to-fill, candidate pipeline health, and offer acceptance rates

If the details below describe you, you could be a great fit for this role:

2+ years of experience in recruiting coordination, HR, or technical recruiting, ideally in a SaaS or startup environment
Detail-oriented, highly organized, and thrive in a fast-paced, collaborative, and remote-first setting
Strong communication and interpersonal skills, with a proven ability to build trust with both candidates and hiring teams
Adept at managing multiple calendars, coordinating interviews, and handling shifting priorities with professionalism
Proficient with ATS platforms (Greenhouse preferred), Google Suite, and Slack
Proactive, solution-oriented, and eager to improve systems and processes
Comfortable handling confidential information with discretion and integrity
Excited to grow your career in talent acquisition and people operations, gaining experience across sourcing, recruiting, and HR systems

Salary

In the US, the base salary for this role is between $63,000 - 75,000+, depending on skills and experience. Total compensation for this role consists of base salary and a quarterly bonus plan.

We take a geo-neutral approach to compensation within the US, meaning that we pay based on job function and level, not location. For all other countries, we have competitive pay bands based on market standards.

Individual compensation decisions are based on a number of factors, including experience level, skillset, and balancing internal equity relative to peers at the company. We expect the majority of the candidates who are offered roles at our company to fall healthily throughout the range based on these factors. We recognize that the person we hire may be less experienced (or more senior) than this job description as posted. If that ends up being the case, the updated salary range will be communicated with you as a candidate.

Why Muck Rack?

Remote Work, Forever

Fully distributed team with a permanent remote setup
Home office stipend, phone and internet reimbursement, coworking membership
Virtual and in-person team bonding (lunches, events, competitions)

Transparent & Fair Compensation

Competitive geo-neutral pay in the U.S.
Annual reviews to ensure equity and market alignment
Standardized bonus or commission structure
401(k) with employer contributions
Equity opportunities

Health & Wellness

Comprehensive medical, dental, vision, disability, and life insurance for employees and dependents
100% premium coverage for individuals on high-deductible plans
24/7 Virtual Care and Employee Assistance Program
Employer-funded HSA contributions and other pre-tax benefits
Quarterly wellness stipend and free Headspace subscription

Time Off & Family Benefits

4+ weeks of PTO, plus paid sick and mental health days
13 paid holidays with the option to swap for personal days
Up to 16 weeks of fully paid parental leave

Learning and Development

Transparent pathways for internal mobility and promotion
Bi-annual performance reviews, team workshops, and leadership training
Unlimited access to Coursera and O’Reilly
2 additional PTO days annually for learning and development

Inclusive, Customer-First Culture

Commitment to equity and valuing diverse perspectives
Agile, founder-led company focused on collaboration and innovation
Trusted by 3,000+ companies worldwide

Note: Benefits and compensation reflect offerings for U.S.-based employees. Support is provided for employees in other locations, in compliance with local laws and regulations.

While we are a fully distributed team, we do have limitations on where we can hire and maintain a list of acceptable working locations based on job function. If we are unable to hire in your current location for the role for which you applied, you will be notified via email. While we enjoy many benefits as a permanently distributed and remote company, we cannot always support relocation or extended travel and have guidelines in place to ensure compliant work away from your designated permanent residence.

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Talent Acquisition Coordinator