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Part-Time Executive Assistant

We’re looking for an experienced, high-EQ executive assistant to provide our Chief Executive Officer part-time administrative support.  We are looking for an individual who is efficient and comfortable being a member of a fast-growing company. The ideal candidate for this job is resourceful, a good problem solver, organized, and proactive. Assuring a steady completion of workload on time is the key to success in this position.  

We're building an inclusive culture with bright individuals eager to grow their careers, collaborate, and have fun along the way!

The Rockbot team is dedicated to creating uniquely qualified brand opportunities by transforming how content is experienced in businesses of all sizes. We are technologists, music lovers, and content creators focused on delivering an amazing customer experience—and we’re having a great time doing it! If this sounds compelling, let’s talk.

You will:

  • Calendar Management: Efficiently manage the CEO’s calendar, including scheduling and coordinating meetings, appointments, and travel arrangements.

  • Meeting Coordination: Organize and prepare meeting materials and follow up on action items.

  • Travel Arrangements: Plan and coordinate travel itineraries, accommodations, and logistics.

  • Project Management: Assist with special projects and initiatives as directed by the CEO, ensuring timely and successful completion.

  • Document Management: Maintain and organize important documents, reports, and presentations.

  • Confidentiality: Handle sensitive information with the utmost discretion and confidentiality.

  • Liaison Role: Act as a liaison between the CEO and other executives, employees, clients, and stakeholders.

  • Administrative Support: Provide general administrative support, including expense reporting and other ad hoc tasks.

You have:

  • Industry Knowledge: Familiarity with SAAS, music, media, and/or technology industries 

  • Experience: as an executive assistant, supporting C-level executives.

  • Skills: Strong verbal and written communication skills, with the ability to interact professionally with a diverse group of stakeholders.

  • Technical Proficiency: Proficiency in Google Workspace, Zoom, Slack, & Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). 

  • Discretion: Demonstrated ability to handle confidential information with integrity and discretion.

  • Problem-Solving: Strong problem-solving skills and the ability to make decisions independently.

  • Adaptability: Ability to thrive in a fast-paced, dynamic environment and adapt to changing priorities.

  • Time Management: Excellent time management skills, with the ability to prioritize tasks and meet deadlines.

  • Remote Work Experience: Previous experience working in a remote work environment. 

Working Schedule: The hours for this position will be in Eastern Standard Time. 

About Rockbot: 

Rockbot is an omnichannel media platform committed to elevating customer and employee experiences while fostering stronger connections in real-world spaces. Rockbot addresses the challenges businesses face in media management with integrated solutions spanning music, TV, digital signage, and advertising. Its mission is to enrich on-premise experiences with media technology, where every interaction is elevated and memorable.

From independent local businesses to large national brands - across nearly every industry, including restaurants, bars, retailers, and more, Rockbot provides all the tools and licensed content businesses need.  Backed by leading investors including Google and Universal Music Group, Rockbot is the future of out-of-home media. For more information visit www.rockbot.com.

Compensation:

Rockbot takes a market-based approach to pay, and pay may vary depending on your location in the U.S. The successful candidate’s starting pay will be determined based on job-related skills, experience, qualifications, work location, and market conditions. These ranges may be modified in the future.

This is a contract role with potential for contract - to - hire, based on the needs of the business. 

Our Values:

  • Drive: We pursue our mission with relentless tenacity, passion, and optimism and inspire those around us to do the same. We love the journey and are on offense all the time. Yesterday was good enough for yesterday, but today we have to do even better.

  • Accountability: We take ownership of our promises, responsibilities, behaviors, and products, and we expect the same of others. Standing behind our mistakes, communicating honestly, and making things right creates trust and strong relationships.  

  • Curiosity: We are hungry to learn and continually deepen our knowledge, skills, and understandings. We have a growth mindset and are intellectually curious. We challenge our beliefs and seek feedback and insights from others. The “Why” and “How” always matters.  

  • Empathy: We embrace that no two people or businesses are the same. We strive to understand others as deeply as possible and feel their pains and passions. 

  • Ingenuity: We work hard but we think smart. We bring creativity, technology, and practicality together to solve tough challenges.

  • Integrity: We say what we mean, and do what we say, simply, clearly, honestly. 

Rockbot is an Equal Opportunity Employer, but that’s just the start. We believe different perspectives help us grow and achieve more. That’s why we’re dedicated to hiring and developing the most talented and diverse team – which includes individuals with different backgrounds, abilities, identities and experiences.

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