Operations Coordinator, AI Sim

Ready to join the AQ era?

SandboxAQ is solving challenging problems with AI + Quantum for positive impact. We partner with global leaders in government, academia, and the private sector to identify applications that would benefit from quantum-based applications to current and future commercial challenges. We engage with customers early and throughout the development process to improve market fit.

Our team’s unique approach enables cross-pollination across a diverse range of fields, from physics, computer science, neuroscience, mathematics, cryptography, natural sciences and more! Our success comes from coalescing diverse talent to create an environment where experimental thinking and collaboration yield breakthrough AI + Quantum solutions. Join a culture where thought leadership, diverse talent, employee engagement, and technological impact will create the next tech uproar.

We are deeply committed to education as a means to advance quantum solutions and computing initiatives. We invest in future talent through internship programs, research papers, developer tools, textbooks, educational talks/events and partnerships with universities/talent hubs to attract multi-disciplinary talent. Our hope is to inspire people from all walks of life to be prepared for the quantum era and encourage a path in STEM.

About the Role

We are seeking a highly organized and proactive Business Operations Coordinator to support our Operations & Strategy Lead in scaling our operations and executing strategic initiatives. The ideal candidate will assist in strategic planning, financial management, operational oversight, team development, stakeholder engagement, and the promotion of innovation and technology adoption for the benefit and smooth functioning of the AI Simulation team. In this role, you will assist in the day-to-day operational functions that enable the AI Simulation business and technical teams. You will be involved in a combination of administrative support, project management, process improvement, and cross-departmental coordination. Ideally, you are detail-oriented, and thrive in fast paced, tech-driven startup environments.

What You’ll Do

• Assist with planning, execution, and tracking of key operational projects impacting corporate and functional teams (ex. R&D, Finance, HR)

  • Oversee project budgeting and financial observability, monitoring key metrics

• Support the execution of strategic projects, including project coordination and progress tracking.

• Support business unit wide process improvement initiatives and collaborate with division heads for design and implementation

• Manage technical vendors for software licenses, ensure access to research tools, and coordinate with IT and DevOps groups for approval and adoption

• Help develop and monitor KPIs/OKRs to track operational performance and drive continuous improvement.

  • Perform data-driven analysis for operations monitoring and improvements

• Assist with designing and maintaining onboarding and training programs, ensuring alignment with administrative and scientific roles.

• Support internal communication, ensuring fluid information flow across the team.

• Ad hoc project management support for high impact research projects

• Administrative support to operations team and senior leadership including organizing x-functional meetings (e.g. all-hands), organizing corporate events, and related travel arrangements

About You

• Bachelors in technology, business, operations, or equivalent with 3-5 years of relevant experience in operations related roles or Masters with 1-3 years of relevant experience in scientific, chemical or physics disciplines  

• Strong organizational, analytical, and problem-solving skills.

• Excellent organizational and communication skills with attention to detail and strong sense of personal responsibility/ownership

• Analytically minded with a skill to connect seemingly unrelated information and ideas, and different technical specialties from various technical stakeholders

• Proficient in financial management, project tracking software, and the ability to interpret financial data.

• Ability to manage multiple projects and meet tight deadlines in a fast-paced environment.

• Proficiency in Microsoft Office365 products or equivalent (Word, Excel, Powerpoint)

• Comfortable working both independently and as part of a team in a fast paced startup environment

• Enjoys problem solving and execution

• Familiarity with programming languages is a big plus

• PMP and/or CSM is nice to have but not required

The US base salary range for this full-time position is expected to be $117k - $163k per year. Our salary ranges are determined by role and level. Within the range, individual pay is determined by factors including job-related skills, experience, and relevant education or training. This role may be eligible for annual discretionary bonuses and equity.

SandboxAQ welcomes all.

We are committed to creating an inclusive culture where we have zero tolerance for discrimination. We invest in our employees' personal and professional growth. Once you work with us, you can’t go back to normalcy because great breakthroughs come from great teams and we are the best in quantum technology.

We offer competitive salaries, stock options depending on employment type, generous learning opportunities, medical/dental/vision, family planning/fertility, PTO (summer and winter breaks), financial wellness resources, 401(k) plans, and more. 

Equal Employment Opportunity: All qualified applicants will receive consideration regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.

Accommodations: we provide reasonable accommodations for individuals with disabilities in job application procedures for open roles. If you need such an accommodation, please let a member of our Recruiting team know.