Finance Administrative Assistant

Company Profile

Songtradr is the world’s largest B2B music technology company, offering end-to-end music licensing, rights management, and direct-to-fan solutions. Through strategic acquisitions like MassiveMusic and Bandcamp, Songtradr empowers music creators and enables brands to connect with audiences through the power of music.

Learn more at www.songtradr.com.

Job Description

Our Finance team is on the lookout for a Financial Administrative Assistant to come join our Global Finance team.

Main Job Duties

Travel and Entertainment Expense Management platform Platform (Navan):

Subject Matter Expert (SME) and Superuser

Month end Reporting

Budget Setting

Costs coding classification

User Profile Administration

Cannes Marketing Coordinator

Accounts Receivable:

• Draw up, if necessary, adjust/correct and send (credit) invoices

• Detecting and resolving irregularities in payments or payment differences

• Sending reminders

• Taking care of the correct processing of settlements and refunds

• Maintaining contact with debtors (Written and telephone)

• Contact with debt collection agencies

• Monthly report open items to Financial Controller

• Issue customer invoices, clear bank statements, taking care of customer settlements, clearing items on customer accounts

• Maintain ownership of the collection process, control the aging of outstanding invoices and issue reminders on as needed basis

Accounts Payable

• Prepare, book, enter, process and/ or code purchase invoices and bank statements

• Ensure timely posting of supplier invoices.

• Preparation of payment orders

• Prepare and process payments for supplier invoices, employee expenses, and intercompany transactions.

• Signaling approaching payment deadlines

• Maintaining contacts with suppliers in the area of invoicing

• Cleaning up account payable lists

• Answering internal and external questions on account payable

• Participate in month-end closing activities, ensuring all AP transactions are properly recorded in the general ledger.

Travel and Entertainment Expense Management platform Platform (Navan):

• Month end Reporting

• Monitor and reporting any irregularities / out of policy transactions

• Administration of account including adding new users

Other Activities

• Fill out and send vendor/ client forms

• Depreciation

• Foreign withholding tax work (EU and non-EU)

• EU Vat declaration

• Support Account Managers and producers in maintaining customer data in HubSpot (CRM)

• Proactively investigate where costs can be saved and efficiency improved

• Post payroll entries based on the data provided by external payroll providers

• Prepare statistical reports

• Support in month end close processes

• Intercompany Reconciliations

• Other tasks and activities as required

Desirable Qualifications

• 2+ Years experience in the same or similar role.

• Superior presentation, and communication skills

• Strong stakeholder management

• Strong process and control skills and experience

• Adaptability for learning and change

Our Three Core Values

Lead with Music

It’s our compass and our passion. We champion creativity by putting artists, brands and fans first, balancing artistic integrity with bold commercial ambitionail.

Perform as One Band

United by purpose and trust. We aim high, knowing that collaboration, community, and doing it for the right reasons drives success for everyone.

Own Your Voice

We listen deeply and speak honestly. We value time, welcome diverse perspectives, and keep the rhythm of open, transparent communication alive.

Employment

Full time. What do you get in return? Inspiration, knowledge, career development, on top of our financial package. You’ll also be working with an international bunch of remarkable musically-infused individuals.

On this note, please know that MassiveMusic is an equal opportunities employer. Applicants will not be excluded on the grounds of sex, gender reassignment, pregnancy, maternity, race, marital status, diversity of thought, disability, age, religion, belief, or sexual orientation. And if you need any specific adjustments to be made throughout our recruitment process, please feel free to let us know.

If after reading this you know this is the perfect role for you, please apply via THIS LINK and make sure you include your resume and a brief summary of the professional achievement you are most proud of to date.

Look forward to hearing from you!