Executive Assistant

Sophos is a worldwide leader in next-generation cybersecurity, protecting more than 500,000 organizations and millions of consumers in more than 150 countries from today’s most advanced cyberthreats. Powered by threat intelligence, AI and machine learning from SophosLabs and SophosAI, Sophos delivers a broad portfolio of advanced products and services to secure users, networks and endpoints against ransomware, malware, exploits, phishing and the wide range of other cyberattacks. Sophos provides a single integrated cloud-based management console, Sophos Central – the centerpiece of an adaptive cybersecurity ecosystem that features a centralized data lake that leverages a rich set of open APIs available to customers, partners, developers, and other cybersecurity vendors. Sophos sells its products and services through reseller partners and managed service providers (MSPs) worldwide. Sophos has major hubs around the globe. More information is available at www.sophos.com

We have a great opportunity for an experienced Executive Assistant. This role will provide a range of administrative support services to the CFO of Sophos and Finance staff to promote the efficient delivery of services. She/he maintains high standards of professionalism, efficiency, personal communication, discretion, and independent judgment. Working with internal and external contacts, including board members, she/he deals with a wide range of highly sensitive issues under tight deadlines/pressures. Reports directly to the CFO.

What You Will Do

• Calendar and Meeting management: coordinate travels, hotel, events, internal and external meetings including staff meetings, agency briefings, brown bags, virtual meetings/Zoom scheduling, off-site meetings and events, and one-on-one meetings

• Coordinating signature requests as needed

• Proactively identifying scheduling conflicts and issues, managing them, and identifying other projects as needed.

• Assist with food orders, meeting needs, agenda support, and note-taking

• Proactively manage calendar requests and conflicts

• Meeting and interview preparation

• Provide agendas, resumes, and appropriate materials in a timely manner ahead of meetings and interviews

• Work with recruiting team to provide mutually convenient times for candidates and interviewers

• Ensure candidates are settled in and supported during the interview process

• Handle all travel (flight, hotel, car) arrangements (domestic and international)

• Expense management duties for WW travel and events include submitting expense reports and receipts in a timely manner

• Project work as needed to support the team’s goals

What You Will Bring

• 7+ years of senior executive administrative experience

• Proactive, one step ahead work ethic, attitude, and approach

• Multi-tasking is not an issue for you, you can juggle multiple calendars, and team requests and exercise flexibility in responding to fast-changing team needs and priorities

• Ability to anticipate scheduling conflicts and recommend solutions

• Strong teamwork and interpersonal skills, with a desire to offer suggestions and improvements

• Superior communication skills with the ability to work across all levels, internally and with agencies

• High level of confidentiality, discernment, and judgment

• Desire to grow and take on your own projects and work under pressure while consistently meeting deadlines

• You are a technical wizard with Word, Outlook, PowerPoint, WebEx, Concur, and BOX

• Bachelor’s degree preferred

Applicants in Colorado and New York City may email TalentAcquisition@sophos.com for the up-to-date salary ranges for the position.

What's Great About Sophos?

·   Our people – we innovate and create, all of which are accompanied by a great sense of fun and team spirit

·   Employee-led diversity and inclusion networks that build community and provide education and advocacy

·   Annual charity and fundraising initiatives and volunteer days for employees to support local communities

·   Global employee sustainability initiatives to reduce our environmental footprint

·   Global fitness and trivia competitions to keep our bodies and minds sharp

·   Global wellbeing days for employees to relax and recharge 

·   Monthly wellbeing webinars and training to support employee health and wellbeing

Our Commitment To You

We’re proud of the diverse and inclusive environment we have at Sophos, and we’re committed to ensuring equality of opportunity.   We believe that diversity, combined with excellence, builds a better Sophos, so we encourage applicants that can contribute to the diversity of our team.  All applicants will be treated in a fair and equal manner and in accordance with the law regardless of gender, sex, gender reassignment, marital status, race, religion or belief, color, age, military veteran status, disability, pregnancy, maternity or sexual orientation.  We want to give you every opportunity to show us your best self, so if there are any adjustments we could make to the recruitment and selection process to support you, please let us know. 

Data Protection

If you choose to explore an opportunity, and subsequently share your CV or other personal details with Sophos, these details will be held by Sophos for 12 months in accordance with our Privacy Policy and used by our recruitment team to contact you regarding this or other relevant opportunities at Sophos.  If you would like Sophos to delete or update your details at any time, please follow the steps set out in the Privacy Policy describing your individual rights.  If you have any questions about Sophos’ data protection practices, please contact dataprotection@sophos.com.