Talent Acquisition Coordinator (Contract)

About Tailscale

Tailscale makes safe connection effortless by delivering software that securely interconnects people and their devices, no matter where they are.

• Used daily by hobbyists to multinational corporations.

• Protects networks, enables internal tool sharing, and simplifies secure access.

• Founded in 2019, fully distributed, backed by Accel, CRV, Insight, Heavybit, and Uncork Capital.

About the Role

We’re seeking an organized, thoughtful, and collaborative Talent Acquisition Coordinator to deliver an exceptional recruiting experience.

• Contract: 6 months, with potential to extend or convert to full-time.

• Reports initially to the Director of Talent Acquisition.

• Partners with recruiters, sourcers, hiring managers, interview teams, and candidates.

• Expected to align under Talent Acquisition Operations & Programs as the team evolves.

This is more than scheduling — you’ll help create a consistent, high-quality candidate and hiring team experience while improving processes to scale recruiting effectively.

Key Responsibilities

Coordinate the Recruiting Process

• Schedule phone screens, assessments, panel interviews across time zones.

• Manage complex scheduling with accuracy and responsiveness.

• Ensure candidates and interview teams have needed information/support.

• Proactively resolve conflicts, gaps, and delays.

Deliver an Exceptional Candidate Experience

• Provide consistent, high-touch communication and support.

• Serve as a key point of contact for candidates.

• Anticipate candidate needs and reflect Tailscale’s culture.

• Partner with recruiters to keep candidates engaged.

Partner with Talent Acquisition & Hiring Teams

• Build strong relationships with recruiters, sourcers, managers, and interviewers.

• Support interview logistics, pre-briefs, debriefs, and coordination.

• Communicate proactively when issues arise.

Support Recruiting Operations

• Maintain accurate recruiting data, records, workflows, and documentation.

• Identify inefficiencies and recommend improvements.

• Partner on reporting, documentation, tools, and automation.

• Support adoption of recruiting technology and AI-enabled tools.

Contribute to TA Programs & Projects

• Support programs that improve candidate experience and recruiting effectiveness.

• Maintain resources, templates, and team knowledge.

• Contribute to employer brand, referrals, events, and other initiatives.

What We Are Looking For

• Experience in recruiting coordination, Talent Acquisition, or People Operations.

• Ability to manage complex scheduling across stakeholders and time zones.

• Strong organizational and prioritization skills.

• Proactive problem-solving and sound judgment.

• Strong written/verbal communication skills.

• Ownership, urgency, and adaptability.

• Experience with recruiting systems/tools (Greenhouse, ModernLoop, Google Workspace, Slack).

Nice to Have:

• Experience in high-growth or globally distributed tech companies.

• Coordinating technical, GTM, or executive interviews.

• Improving recruiting workflows/processes.

• Comfort with data, automation, and AI-enabled tools.

• Track record of exceptional candidate/hiring team experience.

Compensation

• CAN Pay Range: $53–$60 CAD (contract role, not eligible for full-time benefits).

What We Offer (for full-time roles)

• Inclusive, flexible environment.

• Competitive compensation (salary + equity + commission for quota roles).

• Comprehensive group benefits (health, vision, dental).

• Remote-first company with co-working options.

• Employer-funded retirement contributions (up to 0.75% of eligible comp).

• Annual company retreat, team off-sites, distributed collaboration.

• $1500 USD annually for professional development.

• Flexible paid time off.

• Build-your-own home office setup ($500 USD + laptop + internet reimbursement).

• Paid parental leave (20 weeks birthing, 16 weeks non-birthing).