Administrative Project Manager

Hi, we’re TechnologyAdvice.

At TechnologyAdvice, we pride ourselves on helping B2B tech buyers manage the complexity and risk of the buying process. We are a trusted source of information for tech buyers, delivering advice and facilitating connections between our buyers and the world’s leading sellers of business technology. 

Headquartered in Nashville, Tennessee, we are a remote-first company with more than 20 digital publications and over 500 global team members in the US, UK, Singapore, Australia, and the Philippines. We’re proud to have been repeatedly recognized as one of America’s fastest growing private companies by Inc., as well as a Tennessee top workplace. We work hard each day and have fun, too, with monthly virtual events, recreational slack channels, and the occasional costumed dance from our CEO.

All positions are open to remote work unless otherwise specified in the requirements below. 

 Position Overview

We are looking for a skilled and dynamic Administrative Project Manager to play a crucial role in the coordination of internal meetings, conducting research and analyzing data, and preparing presentations to facilitate informed decision making. The ideal candidate will possess exceptional organizational, communication, and analytical skills.

Employment Level : Mid Level

Employment Type: Full-time

Working Hours: 9pm to 6am PHT (APR-OCT) or 10pm to 7am PHT (NOV-MAR)

 What you'll do

• Provide support to the Associate Director of Administration 

• Coordinate internal meetings, managing all logistics and collaborating with stakeholders to determine meeting agendas and objectives

• Implement consistent branding and design guidelines to create visually engaging and informative slide decks for presentations

• Work closely with subject matter experts to gather content and ensure accuracy and relevancy for presentations

• Conduct internal research, analyze data to identify trends and prepare presentations with actionable insights for executive-level meetings

• Assist in crafting clear and concise communications, including emails, announcements and reports

• Plan, organize, and manage all resources (people and materials) for the successful execution of special projects

• Plan and coordinate company events

• Act as a facilitator or host to a variety of virtual meetings

• Prepare a variety of highly confidential, specialized, and recurrent reports

• Arrange conference calls

• Perform other duties as assigned

Who you are

• 5+ years proven experience in project management, preferably in an administrative capacity

• Experience working US hours

• Experience planning and leading a variety of virtual events

• Adaptable to change and able to thrive in a fast-paced, dynamic environment

• Excellent communication and interpersonal skills: able to synthesize complex information into simple, actionable insights

• Superior attention to detail and organization with impeccable follow through

• Strong time management skills with the ability to manage multiple concurrent tasks to meet deadlines

• Strong research and data analysis skills

• Comfortable presenting to senior management

• Strong proficiency in Google Suite, especially Google Slides and Sheets

• Trustworthy with a high level of discretion in all matters

• Must be able to take direction and require little follow-up

• Must have a working laptop/pc and internet and back-up connection

• Agile professional who excels in a fast-paced environment and thrives on continuously pivoting strategies to drive business needs forward

 The duties and responsibilities listed above describe the post as it is in general terms and are not definitive.  The job holder is expected to accept any reasonable alterations that may from time to time be necessary.

 What we offer you

Our benefits and programs are designed to make your life better for you and your family..

• Enrollment in Philippine statutory benefits

• Healthcare reimbursement

• Company holidays to include all regular holidays declared by the Philippine government

• 14 days annual paid time off

• APAC First Friday speaker series where you can earn a bonus for presenting

• Ongoing career development opportunities, mentorship program, and more

#LI-Remote

 Work authorization

Employer work visa sponsorship and support are not provided for this role. Applicants must be currently authorized to work in the Philippines at hire and must maintain authorization to work in the Philippines throughout their employment with our company.

 EOE statement

We believe that our differences make us stronger, and thus foster a diverse and inclusive culture where people feel safe being themselves. TechnologyAdvice is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected under federal, state or local law.

 Pre-employment screening required.