Operations Specialist

Highlights 

• ⏰ Flexible Remote Hours, some overlap with PST & CEST - Full time

• 💡 2+ Years of Experience in Business Administration and Operations

• 🗺 Anywhere in Latin America/South America

🔔 About Us

We’re Winning Ivy Prep, a fast-growing company dedicated to helping students achieve their college dreams. We’re hiring a proactive, detail-oriented Operations Specialist to own our key day-to-day processes, keep our systems running seamlessly, and help us scale with precision. We’re a fully remote, small but mighty team spread across Europe and the US.

📌 About the Role

As an Operations Specialist, you will take full ownership of:

• Client Communication & Onboarding: Own follow-ups after introductory calls with clear, polished emails that set the tone for a top-tier client experience.

• Meeting Preparation & Quality Control: Ensure every student meeting runs seamlessly by preparing materials and running meticulous QC checks.

• Database and Knowledge Base Management: Research, structure, and maintain accurate data on colleges, extracurriculars, and admissions trends for coaches and students.

• Dashboards & Systems: Build and maintain Airtable dashboards and Zapier workflows that give real-time visibility and keep teams aligned.
  

😎 Who We’re Looking For

• Ownership & Reliability: You take full responsibility for your work. Once something’s on your plate, it gets done—on time and to a high standard.

• Impeccable Writing: Clear, error-free, and tailored to the audience. You communicate with precision and warmth.

• Experience: 2+ years in operations, project management, or a related role, ideally on small, fast-moving remote teams.

• Tech-Savvy: Comfortable learning how to use Airtable, Zapier, Notion, and AI tools. You enjoy finding smarter ways to work.

• Speed & Proactive Communication: You plan ahead, pivot fast and keep teammates in the loop.

• Relentless Precision: You catch errors others miss and don’t call something “done” until it truly is.

• Critical Thinking & Organization: You understand the “why,” work backward from goals, anticipate bottlenecks, and keep projects on track.

• Curiosity: You firmly believe everything is figure-outable and take initiative to learn what you don’t know.

🏆 Benefits of Joining our Team

• Flexible, autonomous, remote work schedule

• Birthdays off & 25 days of PTO

• Collaborative and creative team that enjoys building quality products and experiences together

• Growth & career development in a high-performance team

Winning Ivy Prep College Admissions asks respectfully to only apply through the application form and not email/apply to them directly. Recruiters and Agencies please do not contact Winning Ivy Prep College Admissions.