Operations Manager / Integrator

About Brian Timoney Actors’ Studio

We’re the UK’s #1 Method Acting and Career Launch studio for adults 30+ looking to break into film and TV.

Founded by renowned acting coach Brian Timoney, our studio trains serious aspiring actors using a unique system — the Timoney Method® — which blends deep emotional truth with modern performance craft and career strategy.

We run sold-out live events, elite bootcamps, and an intensive year-long programme that launches acting careers. Our clients go from total beginner to on-camera pro, and we’re now scaling globally with live broadcasts, retreats, digital programmes, and international expansion.

This isn’t a boring corporate job — we move fast, build creatively, and change lives.

If you thrive in organised chaos, love building systems that support artists, and want to play a key role in a growing performance empire — this is the job for you.

ROLE OVERVIEW

We’re looking for a highly organised, proactive, and solutions-driven Operations Manager to take over the day-to-day running of marketing systems, team management, and internal operations.

This is a remote role supporting a fast-growing, high-profile acting studio. You’ll work directly with the founder, Brian Timoney, to execute the company vision — by managing people, projects, and platforms so he doesn’t have to.

You’ll be the integrator between vision and reality — turning strategy into action across email campaigns, telesales flows, team coordination, dashboards, and content systems.

“I think it — you make it happen.”

KEY RESPONSIBILITIES

• Team Management

  • Directly manage Flor (Marketing/Tech Assistant)

  • Oversee contractors (video editor, telesales reps, content/social media help, ad manager)

• Marketing Systems

  • Own the weekly email schedule – content briefs, Keap and Active Campaign coordination, delivery confirmation

  • Build, maintain, and optimise Airtable/Notion dashboards to track:

    • Leads from ads

    • Event sign-ups

    • Conversion to Bootcamp / Ultimate Acting Programme

    • Email performance

• Campaign & Project Management

  • Run the weekly operations meeting with Brian

  • Track tasks, set timelines, follow up with team

  • Prepare key launches (free events, webinars, Florence Intensive, UAP recruitment)

• Systemisation

  • Build SOPs (Standard Operating Procedures) for all recurring tasks

  • Automate wherever possible using Zapier/Make

• Admin Ownership

  • Ensure telesales sheets are correctly prepared and updated

  • Maintain central asset library (Google Drive, Dropbox)

  • Quality control: nothing goes live without being checked

Social Media & Content Coordination

• Oversee the weekly social media content pipeline (from planning to posting)

• Manage content freelancers (writer, editor, scheduler)

• Repurpose core content (videos, emails, IP) into short-form assets

• Ensure consistent brand voice and timely publishing across platforms

• Track and report weekly engagement metrics

SEO & AI Content Workflow Management

• Coordinate SEO efforts and AI-generated content workflows with external freelancers and tools

• Manage the publishing pipeline for blogs, articles, and long-form content

• Maintain keyword tracking dashboards

• Ensure content is optimised, scheduled, and published on time

• Monitor results and provide weekly/monthly reporting on traffic, rankings, and content performance

WHAT SUCCESS LOOKS LIKE (First 30 Days)

1. Marketing assistant is fully managed and working independently under your direction

2. All recurring marketing tasks (emails, telesales sheets, conversion tracking) are documented and systemised

3. A Notion or Airtable HQ is live and running with weekly dashboards

4. Weekly ops report is delivered every Monday to Brian with key stats + blockers

5. You’ve taken 80–90% of the operational burden off Brian’s shoulders

ABOUT YOU

• 3+ years experience in operations, marketing coordination, or project management

• Excellent with tools like Notion, Airtable, Google Sheets, Keap/Infusionsoft, Zapier

• Proven ability to manage people, solve problems, and get sh*t done

• Excellent written communication (you’ll be overseeing marketing comms)

• Obsessed with detail, follow-through, and creating calm out of chaos

• Experience in online education, coaching, or creative industries a big plus