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Executive Assistant

About Rewiring America 

Rewiring America is the leading electrification nonprofit, focused on electrifying our homes, businesses, and communities. We develop accessible, actionable data and tools, and build coalitions and partnerships to make going electric easier for households and communities. Rewiring America helps Americans save money, tackle nationwide emissions goals, improve health, and build the next generation of the clean energy workforce. We believe in an abundant, flourishing, climate-safe future, and know that, together, we can realize one.

Position Summary 

We are seeking an Executive Assistant to join our growing Organization and Scaling team. This position reports to the Chief of Staff / VP of Operations and Planning.  

In this newly created position, the Executive Assistant is principally responsible for supporting the administrative work of the Extended Leadership Team and managing the calendars, travel and expenses of the Co-Founder and the CoS / VP of Operations and Planning. The Executive Assistant will work closely with the Executive Administration Partner to ensure alignment between the CEO and the Extended Leadership Team. The Executive Assistant must have excellent communication and organization skills. 

What You’ll Do

  • Calendar, Travel, and Expense Management:

    • Provide sophisticated calendar, travel and meeting management for the Co-Founder and the CoS / VP of Operations and Planning.

    • Prioritize a high volume of inquiries and requests and effectively troubleshoot conflicts; independently seek out information, apply initiative and make appropriate judgements and recommendations, delegate items and escalate as appropriate  to ensure smooth day-to-day engagements.

    • Work closely with the Co-Founder and the CoS / VP of Operations and Planning to keep them well informed of upcoming commitments, responsibilities, and actions, following up appropriately.

    • Anticipate the Co-Founder’s and the CoS / VP of Operations and Planning’s needs in advance of meetings/conferences/engagements and ensure briefing materials are received when needed. 

    • Manage expenses for the Co-Founder and the CoS / VP of Operations and Planning.

    • Provide backup/leave coverage for the Executive Administration Partner. 

    • Support the scheduling of leadership team activities. 

  • Extended Leadership Team Support:

    • Support the Extended Leadership Team, helping with scheduling/meeting logistics to execute on business cadence.

    • Lead and coordinate logistics for off-site events.

    • Be the on-site point person for off-site events.

    • Be the acting secretary for leadership meetings. 

Requirements

Who You Are

The successful candidate will be driven by a belief in and commitment to our values, vision, and mission and will demonstrate a passion for being an Executive Assistant by modeling exceptional care and integrity in all they do. This role will be a forward-facing role to the rest of the organization so the ideal candidate will have the presence and professionalism to interact with people of all levels in a confident manner. The selected candidate will also possess the following Core and Preferred qualifications and characteristics:  

Core 

  • Service-Oriented Mindset: You maintain flexible hours to meet the needs of business. You’re also quick to adapt or pivot to changing priorities and demands. 

  • Solution-Oriented Approach:  You have a problem solving mindset and you show commitment to providing excellent support to the Co-Founder, the CoS / VP of Operations and Planning, and the Extended Leadership Team by maintaining effective relationships.

  • Exceptional organization and time-management skills: You have the ability to prioritize tasks and meet deadlines in a fast-paced environment.

  • Learning-Oriented Attitude: Your tech-savvy nature will streamline administrative tasks, allowing you to leverage digital tools for better time management and communication.

  • Discretion and confidentiality: Ability to manage sensitive matters with a high level of confidentiality and discretion, especially decisions directly impacting the operations of the company. 

  • Strong communicator: You have the ability to interact effectively, both verbally and in writing, with teams at all levels of the organization.

  • Detail oriented: Nothing gets past you, you have a high level of accuracy in work output and attention to detail.

  • Autonomous: you work well independently and enjoy working as a part of the team when necessary.

  • Proficiency with the Google ecosystem

Preferred 

  • Content knowledge or interest in climate, renewable energy, and/or building electrification. 

Benefits

Compensation and Benefits

The salary range for this position is $65,000 - 90,000 USD, commensurate with experience. Comprehensive benefits package that includes 100% employer-paid health, dental, and vision insurance for employees (and their families). Employees are able to enroll in 401k retirement plan and are eligible for a 3% automatic contribution and up to a 3% employer match on 401k contributions. Employees are also eligible for pre-tax transportation benefits. Employees will receive 160 hours of vacation time, 80 hours of health leave, up to 2 days of casual leave, and 20 hours of volunteer leave annually. Employees will also receive 13 paid holidays throughout the calendar year (15 days during Presidential and Congressional elections). We have an office closure between Christmas and New Year. Employees are eligible for 12 weeks of paid family and medical leave after 90 days of employment. Regular, full-time employees and part-time employees are eligible to take up to sixteen weeks of parental leave, in all cases related to birth, adoption, or foster care starting from the first day of employment. We offer access to professional development resources.

Commitment to Racial Equity, Diversity and Inclusion 

Rewiring America values diversity in all its forms and is committed to inclusive and transparent recruitment, hiring and promotion processes. Candidates of diverse backgrounds and lived experience are strongly encouraged to apply. 

Hiring Statement 

Rewiring America is a project of Windward Fund, a 501(c)(3) public charity that incubates new and innovative public-interest projects and grant-making programs. Windward Fund is committed to attracting, developing and retaining exceptional people, and to creating a work environment that is dynamic, rewarding and enables each of us to realize our potential. Windward Fund ‘s work environment is safe and open to all employees and partners, respecting the full spectrum of race, color, religious creed, sex, gender identity, sexual orientation, national origin, political affiliation, ancestry, age, disability, genetic information, veteran status, and all other classifications protected by law in the locality and/or state in which you are working.

Application Procedure 

To apply or nominate a candidate, please submit an application and resume via the Rewiring America page at Workable.This position is open until filled, and we are moving quickly to fill this position -- apply as soon as possible. Candidate review and phone screens begin immediately and will be conducted throughout the search period.

E-Verify 

Windward participates in E-Verify and will provide the federal government with employees’ Form I-9 information to confirm authorization to work in the United States. Job candidates and employees authorized to work may not be discriminated against on the basis of national origin or citizenship status.

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