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Executive Assistant and Sales Operations Coordinator
This position is handled directly by STN Digital’s Hiring Team who will always e-mail from an official @stn.digital e-mail address. STN Recruiters will be in touch if they decide to continue with your application and will NEVER ask you upfront to send personal information or payment.
STN is looking to hire an Executive Assistant and Sales Ops Coordinator based on culture fit and the ability to adhere to the following Company Core Values:
Be Resilient: Not letting things out of your control hold power over you
Be Radically Candid: Never hold resentment, always communicate
Deliver Solutions: Bring Solutions, Not Problems
Bring Positive Energy: Bring good vibes and joy to every interaction
Team First: What is best for the ultimate success of the STN?
Position Overview:
As the Executive Assistant & Sales Operations Coordinator, you will be a trusted partner to the Director of Partnerships, and provide exceptional sales administrative support. You will be responsible for managing the Executive’s daily schedule, coordinating meetings, handling confidential information, and assisting with a variety of special projects for our sales department.
Job Type: Full-Time (Remote)
40 hours/week
Compensation Range: $48K-60k
Please keep in mind that this range represents the pay range for all positions in the job grade within which this position falls.
The actual compensation offer will consider a wide range of factors, including location.
Duties & Responsibilities include, but are not limited to:
Director of Partnerships Support:
Administrative Support
Maintaining an organized inbox for Exec ensuring all messages are responded to on time
Managing the Exec’s calendar, scheduling appointments, coordinating meetings to optimize time management, and anticipating calendar conflicts
Optimizing the Exec’s project management system by monitoring progress and ensuring deadlines are met
Anticipating sales department needs and ensuring all work materials are prepared for a successful work day (ex. agendas for meetings/calls approved, pre-work for meetings completed, etc.)
Reconciling and tracking expense reports through Certify
Team and Client Communications
Sending comprehensive meeting follow-ups with action items and deadlines to internal and external parties
Draft, review, and send communications on behalf of the Exec and sales team to the internal team and prospective clients
Preparing and organizing documents, presentations, and reports with precision and attention to detail
Collaborating cross-functionally between the STN Digital internal team and sales team
Sales Team Support
Entering accurate sales data in HubSpot, as needed
Owning logistics for sales team travel
Coordinating sales-related events, meetings, and conferences by handling logistics, event budgets, and sending post-event follow-ups
Purchasing client gifts
Proactively creating systems and processes that help to streamline the day-to-day operations in the sales department, as needed
Requirements
Minimum of 2+ years experience supporting senior-level management in an administrative capacity. Experience supporting VPs or C-Level Sales Executives is desirable.
High level of discretion and confidentiality and proven experience handling confidential and sensitive information with the utmost professionalism
Strong written and verbal communication and interpersonal skills, with the ability to foster relationships with individuals at all levels of the organization
Proactive and resourceful mindset, with the ability to anticipate needs and take initiative
Very strong attention to detail and accuracy, with excellent proofreading and editing skills
Excellent organizational skills and the ability to multitask effectively in a fast-paced environment
Strong project management skills, with the ability to manage multiple projects simultaneously, meet tight deadlines, and follow up with stakeholders effectively and professionally.
Flexible for occasional time-sensitive work outside of normal business hours
Advanced proficiency in Google Suite and ability to quickly master other software tools
This job is closed
But you can apply to other open Remote Admin / Virtual Assistant jobs
About the company
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