About Us

At WhiteTech, we empower businesses in the financial ecosystem with cutting-edge white-label and SaaS solutions.

Our comprehensive suite of tools is tailored for EMI, PSP, e-commerce, and open banking platforms. With WhiteTech, clients gain access to a platform designed for flexibility, scalability, and seamless integration.

Our mission is to help businesses unlock their full potential in a rapidly evolving financial landscape.

Whether scaling your PSP, enhancing your EMI services, or diving into open banking, WhiteTech is your partner for innovation and growth.

We are a remote-first technology company and welcome applications from candidates across Europe, including the EEA, the UK, Switzerland, and other non-EEA European countries such as Ukraine, Moldova, Georgia, Armenia, Montenegro, Turkey, and the Western Balkans. We also consider applicants from different locations who can work within Central European Time (CET).

About the Role

We are looking for a People Operations Specialist to join our HR team and take ownership of a broad range of people operations and administrative processes across our international organization of approximately 140 employees.

Our People team currently includes two People Partners, who focus on supporting employees and managers across the organization. This role will complement their work by taking ownership of the operational side of our People function and ensuring that our processes, data, documentation, and HR infrastructure run smoothly.

This is a great opportunity for a junior or early-career HR professional who enjoys working with processes, data, systems, and details, and wants to build broad experience across People Operations.

You will work across different areas of People Operations, collaborate with colleagues across the company, and continuously look for ways to make our processes more efficient, structured, and scalable — including through the use of AI and automation.

What You’ll Do

People Documentation & Administration

Own day-to-day employee documentation processes (agreements, amendments, terminations, etc.)
Ensure documents are prepared, processed, stored, and updated accurately and on time
Maintain consistent and well-organized people documentation across systems and repositories
Support employee lifecycle processes from onboarding through offboarding

People Data & HR Systems

Keep employee data accurate and up to date across HRIS and other systems
Regularly review data quality, identify inconsistencies, and coordinate corrections
Support data changes related to hires, transfers, promotions, exits, and organizational changes
Help improve the way people data is structured, maintained, and used across the organization

Benefits Administration

Coordinate day-to-day benefits administration across our international workforce
Manage employee additions, removals, and changes in benefits programs
Monitor benefits-related data and deadlines, ensuring accuracy in systems
Prepare regular benefits-related reports and support communication with employees and providers

HR Reporting & Analytics

Prepare regular HR reports and people-related data analysis for HR and stakeholders
Maintain recurring reporting, ensuring accuracy and timeliness
Help turn people data into clear, useful insights and identify trends or data quality issues
Support ad hoc analysis and reporting requests

People Content & Communications

Keep company-wide HR/People content accurate and up to date (policies, guidelines, documentation)
Prepare and publish People-related updates and announcements in company channels
Ensure employees can easily find clear and current information about processes, policies, and benefits

Process Improvement & AI

Identify opportunities to simplify, standardize, automate, and improve People Operations processes
Explore and implement practical uses of AI and automation in HR operations, reporting, documentation, and communications
Contribute to making our People function more efficient, data-driven, and scalable
Take on other operational and cross-functional People projects as needed

What We’re Looking For

1+ year of experience in HR Operations, People Operations, HR Administration, or similar role
Strong attention to detail and a high level of ownership
Experience working with HRIS or other people-related systems and maintaining employee data
Basic understanding of employee lifecycle processes and HR administration
Experience with HR reporting and working with data; good Excel/Google Sheets skills
Ability to manage recurring processes and deadlines while handling ad hoc requests
Strong organizational skills and ability to track multiple processes simultaneously
Comfortable working with sensitive and confidential employee information
Excellent communication and interpersonal skills in a multicultural environment
Proactive, process-oriented mindset: you don’t just spot problems — you prevent them
Curiosity about AI, automation, and new ways of working

You’ll Be a Great Fit If You

Enjoy making things organized, accurate, and predictable
Are comfortable working with details and data without losing sight of the bigger picture
Like taking ownership of processes and seeing them through from start to finish
Naturally notice when information is inconsistent, outdated, or missing
Can work independently while knowing when to involve others
Enjoy improving processes and finding smarter ways to get things done
Are comfortable operating in an international, multicultural, and distributed environment
Are curious about technology and interested in using AI as a practical tool in everyday work

We Offer

Competitive compensation package (commensurate with your experience)
19 business days of flexible Paid Time Off (PTO)
Fully remote work with flexible hours (within CET time zone) from any location of your choice
Values-driven culture with a friendly and supportive work environment
Opportunity to regularly participate in conferences and community events as both a participant and contributor
Matrix organizational structure designed to streamline communication, remove barriers, and promote efficiency

People Operations Specialist