Associate, Fund Administration

Named #4 startup in Canada for 2024, Hiive is a fintech/marketplace startup connecting buyers and sellers of stock in venture-backed pre-IPO companies🚀. Thanks to our industry-leading technology and best-in-class capital markets team, we are home to the fastest-growing marketplace for the stock of “unicorns” on the planet. As a profitable and rapidly growing business backed by tier-one venture capital investors, we are seeking to scale our high-performing team.

As an Associate, Fund Administration, you will be a foundational part of Hiive’s asset management team. Reporting to the VP of Operations, you will be responsible for the management of Hiive single-asset funds from establishment to wind-down. You will have a deep knowledge of fund administration and support the operations and accounting team in executing Hiive fund transactions. You will liaise with investors, regulators, legal counsel and third-party vendors to execute complex, fast-moving fund structures and create a culture of operational efficiency and excellence.

In this role, your responsibilities would include:

• Create the fund administration function at Hiive, which includes setting up policies, processes, procedures, vendor relationships, and templates.

• Establish Hiive Funds and perform all actions to continue their legal existence, including Blue Sky fees, franchise taxes and so on.

• Establish banking relationships on behalf of the fund, open and maintain bank accounts, and liaise with our broader finance and product team on efficient funds flows.

• Track various relevant metrics for fund compliance, including seat counts, retirement assets, investor status, etc.

• Maintain the books and records of the fund including capital accounts, redemptions and distributions.

• Draft and implement a written KYC and AML policy for the Hiive Fund, and implement this policy for each investor admitted into the fund.

• Perform all the actions needed to admit an investor into a fund including KYC, accreditation status, suitability and special situations.

• Handle capital calls and distributions.

• Handle asset acquisition for each fund including reviewing Share Transfer Notices, Share Purchase agreements and all other legal documents associated with the purchase.

• Process and record investor transfers, redemptions and sales.

• Liaise with third-party vendors such as registered agents, outside counsel and banking partners.

• Collaborate closely with the fund operations and fund accounting teams to execute transactions.

• Work with the product and engineering teams to productize fund administration functions over time.

Required Skills:

• 6+ years of direct operating experience in fund administration.

• Prior experience working at a private equity firm, fund administrator, or public accounting firm or law firm with specific experience working on private funds and investments.

• Deep knowledge of onshore and offshore fund administration and compliance standards.

• Prior experience with private equity or VC funds strongly preferred.

• Excellent attention to detail, resourcefulness and speed of execution.

• Strong multi-tasking skills.

• Ability to communicate priorities and deadlines with internal and external stakeholders, and build constructive high-trust relationships.

Preferable Experience:

• Single asset fund experience

• CFA, CPA, CA or other financial certifications.

Compensation, Benefits & Perks: 

• Highly competitive salary commensurate with experience and contribution.

• Opportunity to participate in ownership of a rapidly growing early-stage startup through our employee stock option plan.

• Comprehensive 100% employer-paid health and dental premiums, a health and personal spending account.

• A dedicated desk in our Vancouver, BC HQ, in the heart of downtown, with a fridge stocked with healthy snacks and drinks, an onsite gym, and a gorgeous rooftop amenity.

• Enjoy a $20-per-day commuter benefit for every day you work in our Vancouver HQ.

• An engaging social calendar, including bi-weekly catered lunches, bi-weekly “Friday bar,” team workouts, annual summer party, and holiday party, two “onsite” all-team retreats each year, semi-annual team-building events, and Hiive Womens’ Network events.

• Significant opportunities for growth into team leadership and management roles.

• Entrepreneurial culture and a small and dynamic team.

• Sponsorship, immigration, and relocation for exceptional candidates.

Hiive is committed to fostering an inclusive workplace where all individuals have an opportunity to succeed.