Executive Assistant / Administrative Assistant (Remote)

Executive Assistant / Administrative Assistant (Remote)

Position: Executive Assistant / Administrative Assistant
Work Setup: Remote
Employment Type: Full-Time

About the Role

We are looking for a highly organized, proactive, and detail-oriented Executive Assistant / Administrative Assistant to provide administrative and operational support to our team. The ideal candidate can manage multiple priorities, communicate professionally, stay organized, and work independently in a fast-paced environment.

Key Responsibilities

• Manage calendars, schedule appointments, and coordinate meetings.

• Monitor emails, organize inboxes, and assist with follow-ups.

• Prepare documents, reports, presentations, and other administrative materials.

• Maintain organized digital files, records, and databases.

• Handle data entry and ensure information is accurate and up to date.

• Coordinate tasks, deadlines, and project updates.

• Communicate professionally with clients, team members, and external partners.

• Assist with travel arrangements, research, and other administrative tasks as needed.

• Track pending tasks and ensure timely completion of assignments.

• Provide general administrative and operational support to management.

Qualifications

• Previous experience as an Executive Assistant, Administrative Assistant, Virtual Assistant, or in a similar role.

• Strong written and verbal English communication skills.

• Excellent organizational and time-management skills.

• High attention to detail and accuracy.

• Proficiency in Google Workspace, Microsoft Office, and other productivity tools.

• Ability to manage multiple tasks and meet deadlines.

• Proactive problem-solving skills and the ability to work independently.

• Reliable, professional, and comfortable working remotely.

Preferred Qualifications

• Experience supporting US-based clients or executives.

• Familiarity with project management tools such as Asana, Trello, ClickUp, or Monday.com.

• Experience with CRM systems, task tracking, and workflow management.

• Ability to adapt quickly to new tools and processes.

How to Apply

Interested candidates should send their updated CV to Info@hirevp.us using the subject line:

Application – Executive Assistant / Administrative Assistant – [Your Name]

We look forward to reviewing your application and learning more about your experience!