Join a Growing HR Media Brand - Virtual Assistant (VA)

Summary

The Modern People Leader (MPL) is a fast-growing media company in the HR space. As the CEO, I’m looking for a Virtual Assistant to support our team with administrative and operational tasks. My goal is to find someone I can mentor, train, and eventually hand off more responsibility to as you grow into the role.

You’ll gain firsthand experience in podcast production, B2B sales, client success, marketing, and organic social media on LinkedIn. Plus, we offer 10 days of paid time off (PTO) per year.

We’re looking for someone fluent in English with excellent written skills, who is proficient in tools like ChatGPT, QuickBooks, Google Workspace, Slack, and Trello.

About MPL

The Modern People Leader (MPL) is a Top 2% podcast worldwide with a community of 20k engaged HR professionals.

• We interview CHROs from companies like HubSpot, Rivian, Kraft Heinz, ADT, and Canada Goose.

• We share insights through our podcast, newsletter, events, and the MPL Academy, helping HR leaders shape the future of work.

• Our core team includes me (the CEO), my co-host, a podcast editor, and a few contractors handling bookkeeping and legal.

About the Role

We’re hiring because MPL is growing quickly, and I need additional support to keep up. You’ll be trained on any areas where you may lack experience, and we’ll equip you with the skills to succeed. This is a great opportunity to learn directly from the CEO and gain exposure to various aspects of running a media company.

We use tools like Slack, Trello, ChatGPT, Google Workspace, LinkedIn Sales Navigator, QuickBooks, and Gusto to manage our operations.

Role & Responsibilities

• Finance Operations: Manage invoicing, including creating, sending, and tracking payments.

• Administrative Support: Update and maintain client and financial trackers.

• Calendar Management: Coordinate schedules, book meetings, and send calendar invites.

• Social Media Coordination: Schedule pre-drafted social posts on LinkedIn.

• Email Communication: Send pre-drafted emails for newsletters, event invites, follow-ups, and guest outreach.

• Document Management: Duplicate and organize templates for recurring events (e.g., MPL Live).

• Follow-Up Management: Send follow-up emails to sales prospects, podcast guests, and panelists.

• General Admin Tasks: Assist with various tasks as needed, maintaining an organized and efficient workflow.

Requirements

• Experience as a Virtual Assistant or in a similar administrative role.

• Excellent written and verbal communication skills.

• Strong organizational and time management abilities.

• Proficient with tools like Google Workspace, ChatGPT (or similar), Trello, Slack, and social media scheduling tools.

• Familiarity with invoicing software (e.g., QuickBooks) is a plus.

• Ability to handle confidential information with discretion.

• Self-motivated, proactive, and able to work independently.

• Detail-oriented with a commitment to quality and accuracy.

Onboarding and Training

You’ll undergo a one-month paid trial to get familiar with the role and our processes. During this time, we’ll assess your fit through a clear, four-point scoring system, with weekly feedback sessions. If successful, the role will convert to a full-time position.

Day-to-Day Responsibilities

As the CEO, I spend my day recording podcasts, creating episode outlines, doing guest outreach, sales prospecting, taking sales calls, drafting contracts, posting on LinkedIn, meeting with clients, reviewing episodes, and managing our editorial calendar. You’ll support me with these tasks and more as you grow in the role.

Hiring Process

• Application Review: Starts immediately.

• Interviews: Begin the first week of June.

• Offer Target Date: July 11th.

• Interview with: The CEO (Daniel).

• Paid Trial: One month, starting July 21st.

• Compensation: $2,500/month + 10 days PTO + potential for growth.

Why Join Us?

This is a unique opportunity to work directly with a CEO who’s invested in your growth. You’ll gain hands-on experience across podcasting, B2B marketing, and business operations. Plus, you’ll have the freedom to take on more responsibility as you develop your skills.

Come work with us!