Remote Executive Assistant / Personal Assistant

This is a full time remote position to assist a business owner with daily tasks, increasing his productivity and protecting his time, allowing him to focus on the highest leverage tasks for growth while not ignoring the day-to-day necessities.

What this position offers:

• The opportunity to learn from a highly capable and proven executive. It is important that you have a “mind meld” with the executive, so you will spend a lot of time learning how he thinks and the specific tactics and strategies used to acquire and grow his business 5x in ~3.5 years.

• Training and coaching in Microsoft Excel and data analysis

• Helping build and review Executive Development presentations for the business’ executive team

• A wide variety of tasks and projects that will broaden your problem solving and decision making skillset

• Work-Life Balance: 4 weeks of paid time off in year 1, 5 weeks in year 2, 6 weeks in year 3

Example tasks and responsibilities:

• Monitoring and managing email inboxes

• Managing recurring or one-time tasks that executive can delegate (data entry, file management, etc.)

• Review of department processes, outputs, and KPIs to assist executive in keeping the team accountable

• Regular review of detailed financial transactions for irregularities or potential abuse

• M&A deal flow assistance, including sourcing / outreach, signing NDAs, completing buyer profiles, and initial evaluation and summarization of opportunities

• Internal (employee) and external (customer) polling and requests for feedback

• Approving and signing documents

• Make payments, cancel memberships, book travel

• Researching topics to potentially pursue. Executive will rely on your initial research to determine if it is investing more time in.

Availability expectations:

• Rough hours expectations are ~7am-3pm CST with moderate flexibility. Limited on-call responsibilities

• Majority of work will not be urgent, so day-to-day hours are flexible and allow you to run errands or make personal appointments during the day, as needed

• Exclusive engagement with this company is required

• Daily calls and very frequent communication throughout the day

• You will be the executives “right hand,” helping them leverage their skills and resources to grow the business and personal investments.

Desired attributes:

• Prior executive assistant or personal assistant experience is highly important because this is our first hire for this position. Knowledge, understanding, and experience with tasks and responsibilities typical of an executive assistant are highly preferred.

• Highly organized and proactive with ability to prioritize, multitask, and meet deadlines under pressure

• Strong verbal and written communication skills in English and Spanish

Compensation:

Total compensation of $1.2K - $1.5K USD per month (depending on expertise and level of experience) paid once a month as a contractor (1099) in first year, with annual raises of $100-$200, offering a path to $1,800 / month.