Executive Business Administrator (Accounting)

The GitLab DevSecOps platform empowers 100,000+ organizations to deliver software faster and more efficiently. We are one of the world’s largest all-remote companies with 2,000+ team members and values that foster a culture where people embrace the belief that everyone can contribute. Learn more about Life at GitLab.

An overview of this role

Executive Business Administrators (EBAs) at GitLab toggle seamlessly between various systems including Google Workspace, Slack, Zoom, Navan, and GitLab to accomplish an array of tasks, while staying focused on prioritization and escalating urgent issues. 

EBAs at GitLab are self-driven, collaborative, and agile team members who are experienced in managing multiple priorities, juggling various responsibilities, and anticipating the executive’s needs. They are exceptionally organized, relentlessly resourceful, calm under pressure, and strategic multitaskers with a deep love of logistics and the ability to thrive in a dynamic start-up environment.

What you'll do 

• Support and work closely with GitLab’s Chief Accounting Officer (CAO). They will also support the VP of Internal Audit and VP of Tax.

• Own and proactively manage a complex, changing, high-volume calendar across multiple time zones and travel schedules; ensure CAO is prepared for every meeting 

• Make recommendations for the Executive in regard to their time management, prioritization, delegation and organization

• Seamlessly coordinate extensive domestic and international travel including air and ground transportation, hotel reservations, security, visas and other travel documentation. Accompanying the Executive when necessary

• Run cadence of weekly staff meetings and other important meetings, including planning agenda, organization, and follow-up on action items, while infusing our company values throughout

• Plan events such as team off-sites, team building activities and company kick-offs as needed

• Draft external communications on behalf of CAO with high level external stakeholders

• Assist the full life cycle of recruiting including booking interviews, liaising between the hiring team and the candidate, and coordinating onboarding of new hires

• Manage CAO’s email inbox including drafting internal and external communications with a sense of urgency

• Compile receipts to submit timely and accurate expense reports on a monthly basis

• Provide coverage for other EBAs

• Run and lead special projects upon request

• Must be able to work flexible hours to support international business meetings and some travel is required in most roles

• Other duties as assigned in support of the business (ad hoc tasks)

• Contribute to the broader EBA community by sharing learnings, resources, and supporting EBA team camaraderie

What you'll bring 

• Working hours will be Eastern Standard Time

• Previous administrative experience supporting Finance leaders in a dynamic, fast paced environment

• Bachelor’s Degree preferred. High school diploma or general education degree (GED) required

• Self-starter who can operate independently and move quickly from one task to another; creative problem solver, seeks “win-win” solutions; energized by challenges with superb attention to detail

• Extensive technical skills with Google Workspace, Zoom, Slack and Navan among other tools and processes such as purchase orders 

• Demonstrated Leadership mindset in prior roles—ability to influence culture/environment around them

• Proven leadership skills and demonstrates “one team” mindset; able to partner with other EBAs and work well across GitLab

• Experience with event planning and coordination to include support for large meetings, off-sites and company events

• Detailed and goal-oriented planner; possesses the ability to appropriately prioritize business needs and handle multiple tasks in a fast-paced environment

• Approachable and effective communicator across various communication channels and with all levels of the organization

• Demonstrated ability to adopt technical tools quickly (i.e. terminal, text editor)

• Experience in a start-up environment preferred

• Experience working remotely preferred

• A passion for GitLab, and ability to learn and use GitLab

• A sincere willingness to help out

How GitLab will support you

• Benefits to support your health, finances, and well-being

• All remote, asynchronous work environment

• Flexible Paid Time Off

• Team Member Resource Groups

• Equity Compensation & Employee Stock Purchase Plan

• Growth and development budget 

• Parental leave 

• Home office support

The base salary range for this role’s listed level is currently for residents of listed locations only. Grade level and salary ranges are determined through interviews and a review of education, experience, knowledge, skills, abilities of the applicant, equity with other team members, and alignment with market data. See more information on our benefits and equity. Sales roles are also eligible for incentive pay targeted at up to 100% of the offered base salary.

Colorado/Washington pay range

$75,600—$145,800 USD

California/Hawaii/New York/New Jersey pay range

$75,600—$162,000 USD

Country Hiring Guidelines: GitLab hires new team members in countries around the world. All of our roles are remote, however some roles may carry specific location-based eligibility requirements. Our Talent Acquisition team can help answer any questions about location after starting the recruiting process.  

Privacy Policy: Please review our Recruitment Privacy Policy. Your privacy is important to us.

GitLab is proud to be an equal opportunity workplace and is an affirmative action employer. GitLab’s policies and practices relating to recruitment, employment, career development and advancement, promotion, and retirement are based solely on merit, regardless of race, color, religion, ancestry, sex (including pregnancy, lactation, sexual orientation, gender identity, or gender expression), national origin, age, citizenship, marital status, mental or physical disability, genetic information (including family medical history), discharge status from the military, protected veteran status (which includes disabled veterans, recently separated veterans, active duty wartime or campaign badge veterans, and Armed Forces service medal veterans), or any other basis protected by law. GitLab will not tolerate discrimination or harassment based on any of these characteristics. See also GitLab’s EEO Policy and EEO is the Law. If you have a disability or special need that requires accommodation, please let us know during the recruiting process.