Senior Executive Assistant

👋 Who are we?

Nordhealth is on a mission to transform healthcare through innovative technology and patient-centric solutions. Our diverse and dedicated team strives to create meaningful impact by revolutionizing how healthcare services are delivered and experienced. We value collaboration, integrity, and continuous improvement—core principles that guide us in providing the best care and outcomes for patients and healthcare professionals alike. Our products are used daily by over 50,000 professionals in clinics and hospitals across 30+ countries. We excel with 20+ years of experience in healthcare and veterinary software.

We understand that talent comes from everywhere and anywhere. The greater our diversity, the better the products we deliver. That’s why we are a remote-first company, headquartered in Helsinki, Finland, with all 400+ employees working either remotely or from collaboration hubs. While our market presence is currently strongest in the Nordics, our customer base is rapidly growing in our other markets too, especially in Europe and North America (more at our website nordhealth.com.)

About the role 

We are seeking a proactive, detail-oriented, and highly organized Senior Executive Assistant to support our CEO and Executive Team. In this role, you will serve as a trusted partner and ensuring the leadership team’s time is effectively managed. Your ability to handle sensitive information with discretion, while navigating a fast-paced environment, will be essential for success. 🚀

Your key responsibilities include:

1. Calendar & Schedule Management

   • Coordinate and maintain complex calendars for multiple executives, ensuring meetings, travel, and deadlines are accurately planned and prioritized.

   • Anticipate scheduling conflicts and proactively resolve them with minimal oversight.

   • Organize internal and external meetings, including preparing agendas, presentations, and meeting materials.

2. Travel & Expense Management

   • Arrange domestic and international travel itineraries, including flights, accommodations, and ground transportation.

   • Prepare and process expense reports accurately and in a timely manner.

3. Project & Task Management

   • Support special projects, research tasks, and ad hoc requests, ensuring deadlines and deliverables are met.

4. Event Planning

   • Assist in coordinating events, including management meetings, board meetings, and team off-sites.

5. Confidentiality & Professionalism

   • Handle sensitive and confidential information with the highest level of discretion and integrity.

   • Represent Nordhealth and the Executive Team with professionalism in all interactions.

What will help you to be successful in this role?

Ideally, you have already gained some experience from working in a fast growing, global SaaS company. 

• A Bachelor’s degree

• 3+ years of experience as an Executive Assistant supporting C-level or senior executives.

• Strong proficiency with Google Workspace (Docs, Email, Calendar)and virtual communication platforms (Google Meet).

• Exceptional organization and time-management skills, with the ability to prioritize and multitask under pressure.

• Excellent English verbal and written communication; adept at creating clear and concise reports and presentations.

• High level of emotional intelligence and interpersonal skills—able to build relationships and collaborate across diverse teams.

• Detail-oriented, proactive, and adaptable to evolving needs.

• Demonstrates initiative and problem-solving capabilities, acting as a thought partner for executives

• Upholds confidentiality, integrity, and discretion at all times.

What’s in it for you?

At Nordhealth, we do things a little bit differently. We value continuous improvement, diverse teams and autonomy which drive our collaboration. Our global healthcare domain is rapidly developing and we are seeking colleagues who enjoy working in this type of environment. 🌎

In addition, we offer:

• The chance to work in a meaningful industry and in a fast-growing, global company on a path to changing digital healthcare

• Competitive compensation and benefits

• Learning and professional growth opportunities

• The tools you need, and enjoy using

• Frequent company events and talented colleagues from around the world

If you enjoy working in a fast-growing and international environment with the possibility to make an impact, this might be the perfect job for you. Apply now! We'll fill the position as soon as we find the right person.