Global Logistics Assistant

About Trafilea

Trafilea is a dynamic and innovative Tech E-commerce Group that operates multiple direct-to-consumer brands in the intimate apparel and beauty sectors, with a focus on using data-driven strategies to scale their businesses. In addition to our products, we have our own online community dedicated to promoting body positivity. As a rapidly growing global player, Trafilea is committed to creating high-quality products and services that enhance the customer experience and drive long-term growth.

Operations Trafilea At Trafilea, we foster a culture of collaboration, innovation, and continuous learning. We believe in investing in our people and providing them with the support and development opportunities they need to grow both personally and professionally. With our remote-first approach, you'll have the freedom to work from anywhere in the world, surrounded by a diverse and talented team that spans the globe.

The Global Logistics Assistant is responsible to support the Supply Chain Team by providing On Time Data Accuracy related to Purchase Orders in our main ERP and other platforms on a daily and/or bi-weekly basis.

Job requirements

Expected outcomes & responsibilities

• Create Purchase Orders, Shipping Marks & Lot Tracking Labels: including triggering prepayments request process. Lot Numbers must be entered in NS on the same day the PO is created.

• Freight Bookings: perform daily bookings approval and follow up with Forwarder and Factories.

• Commercial Documents: execute commercial documents controls for every cargo shipped from our factories, ensuring all corrections are done on a timely manner

• Support Supply Chain activities with data entry tasks to ensure 100% of information shown in NS is up-to-date daily.

• SKU creation for new styles and brands in NS and on 3PLs portal.

• Support Merchandising Team with National Brands Purchase Orders Management

• Lead and own the Supply process of National Brand’s Purchase Orders after they are created and shared to the vendors by the Merchandising Team.

• Create Purchase orders, ASN & book appointments with the warehouse for the receivings.

• Ensure on time receivings (within 5 business days after arrival) for National Brand’s Purchase Orders by following and updating tracking information provided by the vendors, and providing visibility to the inventory/inbound teams.

• Ensure discrepancies below 2% for all National Brands orders by following up with the Merchandising team and inventory/inbound teams within 5 business days after receiving date.

• Report any discrepancies in order to have them solved with the warehouse or, if not, request the credits to the vendors.

• Ensure that all orders are following the vendor’s shipping guidelines and report any issues with the guidelines to ensure the correct credits request to the vendors.

• Keep disciplined routines to report 2 times per week about National Brand’s POs receiving status.

Experience/ Qualifications

• Intermediate Excel skills

• English proficiency

• Knowledge or prior experience in operations-related roles (1 year)

What we offer:

We've been recognized by Forbes and FlexJobs as one of the Top 25 Companies for Remote Workers. Apply now!

• Collaborate with world-class talents in a data-driven, dynamic, energetic work environment.

• Opportunity to grow and develop both professionally and personally.

• Safe space to be who you truly are, with a commitment to diversity, equity, and inclusion.

• Openness to new ideas and initiatives.

• Great benefits package including remote work, 15 working days of paid holidays, Learning subsidy, and more!