Recruiting Coordinator

The Role

As Wpromote, a seven- time AdAge Best Places to Work winner, continues to grow at a rapid pace, our Talent Acquisition team is looking for a Recruiting Coordinator to support our hiring needs. In this pivotal role, you will be instrumental in facilitating a seamless and efficient hiring process.  This role involves coordinating various aspects of the recruitment process, from scheduling interviews to managing candidate communications through onboarding. The ideal candidate will be highly organized, detail-oriented, and enthusiastic about attracting high performing, top talent. By collaborating closely with the Talent Acquisition team, you will help ensure an exceptional candidate experience throughout the candidate journey.

At Wpromote, we believe that great work is only possible with great people. Our goal is to build a better, more inclusive work environment and support our people at every stage of their careers by prioritizing a strong work-life balance through our policies and benefits listed below. As a Best Place to Work according to both Ad Age and Glassdoor and Adweek’s Fastest Growing Digital Agency, we are moving fast to expand our teams and bring new experts into the fold to keep pushing the boundaries of what’s possible in marketing.

We offer:

-Remote-first culture

-Unlimited PTO

-Extended Holiday break (Winter)

-Flexible schedules

-Work from anywhere options*

-100% paid parental leave

-401(k) matching

-Medical, Dental, Vision, Life, Pet Insurance

-Sponsored life insurance

-Short Term Disability insurance and additional voluntary insurance

-Annual Class Pass credits and more!

The anticipated annual salary for this role will range from $65,000 - $70,000, based on a variety of factors unique to each candidate, including skill set, years and depth of experience, education and certifications, competitive benchmarks, scope of responsibility, market dynamics, geographic location, and the respective state’s salary threshold for exempt employees. At Wpromote, pay ranges are subject to change and are based on specific market medians for similar jobs according to third-party salary benchmark surveys. Individual pay within that range can vary due to skills, experience, and available budget.  The total compensation package for this role will include benefits (listed above).

*This position may be performed remotely in most states within the US, with some exclusions

**While this role offers the flexibility to work remotely, we have office hubs in Los Angeles, Chicago, and New York, where you can join in on learning and development opportunities, fun events, take advantage of a space to work, and collaborate in person!

***This position is not eligible for immigration sponsorship

Important Notice: Beware of Job Scams

Wpromote recruiting communications will only be sent through our official channels via wpromote.com email addresses. If you see a posting elsewhere that is not reflected on Wpromote.com/careers, it may be a fraudulent posting. We do not require payment or fees during the hiring process nor do we request sensitive information, such as Social Security numbers or payment details. Please safeguard yourself against possible scams and contact us if you encounter any suspicious activity.

#LI-SD

#LI-Remote

You Will Be

• Facilitating the candidate experience and engagement by coordinating virtual and in-person interview schedules.

• Collaborating with the People Operations team to ensure the seamless completion of new hire documentation and onboarding processes, including conducting comprehensive background and reference checks.

• Manage the requisition process through our ATS, Lever

• Maintaining and updating recruitment dashboards using Google Docs and Excel for various reporting needs 

• Posting new positions on career’s site, third party job boards, and other relevant platforms, while researching additional job boards to expand reach

• Managing the freelance process by  sending, tracking, and collection of freelance documents to streamline onboarding for freelance talent

• Extracting and analyzing metrics from recruitment dashboards to deliver insightful reports to the leadership team

• Monitoring and managing employee referral program 

• Assisting in the coordination of industry networking, potential internship and mentorship programs to foster relationships and ensuring a robust pipeline of emerging talent

• Acquiring skills in sourcing passive candidates and building effective recruitment pipelines to support long-term talent needs

You Must Have

• 2+ years of experience in Human Resources or Recruitment administrative capacity 

• Bachelor’s or Associate’s Degree in a related field

• Excellent interpersonal skills to be able to effectively communicate with individuals of all levels internally and externally

• Experience utilizing vlookups and Pivot Tables in Excel or Google Sheets

• Ability to multitask, prioritize, and adapt to change

• Solid knowledge with MS Office and Google Workspace 

• Experience with LinkedIn Recruiter and any ATS is a plus

Wpromote is committed to bringing together individuals from different backgrounds and perspectives, providing employees with a safe and welcoming environment free of discrimination and harassment. We strive to create a diverse & inclusive environment where everyone can thrive, feel a sense of belonging, and do impactful work together. As an equal opportunity employer, we prohibit any unlawful discrimination against a job applicant on the basis of their race, color, religion, gender, gender identity, gender expression, sexual orientation, national origin, family or parental status, disability*, age, veteran status, or any other status protected by the laws or regulations in the locations where we operate. We respect the laws enforced by the EEOC and are dedicated to going above and beyond in fostering diversity across our workplace.

Applicants with disabilities may be entitled to reasonable accommodation under the terms of the Americans with Disabilities Act and certain state or local laws. A reasonable accommodation is a change in the way things are normally done which will ensure an equal employment opportunity without imposing undue hardship on Wpromote.

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E Verify, or if you believe that your employer has violated its E-Verify responsibilities, please contact DHS.