Executive Assistant

Interested in working for a company that provides you a chance to grow professionally, give back to society, and make money doing it? If so, Level Access may be the right company for you.

As the Executive Assistant supporting our executive team, you will provide comprehensive administrative support to nine senior leaders, ensuring smooth and efficient operations within our fast-paced environment. You will play a meaningful role in handling schedules, facilitating communication, and coordinating crucial activities that enable our executives to focus on essential initiatives.

Key Responsibilities:

• Calendar Management: Proficient in supervising the detailed calendars of several executives, including coordinating meetings, prioritizing tasks, and optimizing time management.

• Meeting Coordination: Prioritize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.

• Board Meeting Support: Prepare materials and presentations for board meetings. Coordinate board meeting logistics and ensure all vital documentation is distributed to participants.

• Travel Arrangements: Arrange and lead domestic and international travel itineraries, including booking flights, accommodations, and transportation.

• Project Support: Assist with small projects and initiatives, providing research, data analysis, and administrative support as needed.

• Expense Management: Prepare and submit expense reports for the executive team, ensuring accuracy and adherence to company policies.

Qualifications:

• Experience: Minimum of 5 years of experience as an Executive Assistant, preferably supporting multiple senior executives in a fast-paced environment.

• Education: A Bachelor's degree in Business Administration, Communications, or a related field is helpful.

• Skills:

• Strong interpersonal and time management skills, with the ability to prioritize tasks effectively.

• Excellent written and verbal communication skills.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and software tools.

• Ability to work independently and as part of a team, with an adaptable approach.

• High level of integrity and discretion.

• Experience handling critical information while maintaining the highest level of confidentiality

Application Process

This is a full-time salaried position with a competitive benefits package, including bonus opportunities and unlimited vacation/FTO. Salary is commensurate with experience. Please submit your cover letter and resume for immediate consideration.

Level Access is committed to workforce diversity. Equal Opportunity Employer. Copyright 2024, Level Access. All rights reserved.