Project Manager

Production Project Manager

Pronto Pilates is an emerging Australian fitness brand with ambitious plans to open 1000 studios internationally.

At Pronto, with group reformer classes from just $5 (instead of the normal $25), our tech-enabled mission is…

“Pilates for the People… affordable, all-day classes so now everyone can enjoy reformer Pilates!”

Backed by an established international marketing & technology company with 100+ team members serving thousands of clients worldwide.

Pronto’s life-giving company culture is characterized by the “outward mindset”… to learn more, watch this short 3-min video.

About The Role

Pronto Pilates is transforming the Pilates industry by making high-quality, affordable reformer Pilates accessible to everyone. With over 10,000 members, our content department plays a crucial role in delivering engaging and professional Pilates classes. As we continue to expand rapidly, we’re seeking a proactive and detail-oriented Production Project Manager to drive the successful coordination of our content production workflows.

This role is critical in managing project timelines and leveraging Notion as the central platform to keep our team organised, accountable, and focused. The ideal candidate combines strong project management discipline with hands-on experience building and maintaining Notion databases, ensuring that projects progress smoothly from initiation to delivery.

Key Responsibilities of this role:

Production Management

• Maintain a clear, up-to-date master schedule in Notion, tracking deliverables, dependencies, and deadlines across multiple projects

• Track dependencies, monitor task progress, proactively identify bottlenecks, and coordinate timely solutions before issues arise

• Ensure production timelines are realistic, aligned with team capacity, and clearly communicated to all stakeholders

• Support consistency in naming conventions, file organisation, and version control protocols

• Uploading content and scheduling classes for playback in studios

Team Coordination

• Act as the primary point of contact between content creators, pilates talent, script editors, voiceover talent, and video editors

• Proactively share updates, next steps, and expectations to keep everyone aligned and accountable

• Facilitate regular check-ins, document decisions, and follow up on action items to maintain momentum

• Provide support with onboarding and training to help team members get the most out of Notion and related systems

Notion Management

• Manage and optimise Notion databases to effectively manage all project information, resources, and workflows

• Implement automations and integrations (e.g., Slack, email, CRM) to improve production efficiency and clarity

• Evaluate current tools, templates, and workflows, and lead adoption of best practices across the team

To secure an interview, you should possess the following:

• Exceptional verbal and written English communication skills

• Exceptional organisational skills with strong attention to detail

• Proven experience managing multiple projects simultaneously

• Proactive and confident communicator who keeps teams informed and aligned

• Proactive problem-solver who anticipates issues before they impact timelines

• Skilled in Notion workspace design, database linking, and workflow automation

• Proficient at implementing integrations between Notion and other platforms (Zapier, Slack)

• A growth mindset with the potential to take on a more strategic leadership role as the company scales

• Experience in digital content production or creative project management is highly desirable but not essential.

• Familiarity with Reformer Pilates highly desirable but not essential

• Familiarity with Adobe Premiere Pro and video editing processes is desirable but not essential

Ready to make an impact?

This is a full-time position where you’ll work remotely from the comfort of your home. If you’re a highly organised, detail-oriented team member with a passion for optimising project workflows, we’d love to hear from you!